SUMMARY:
The main role of the Executive Secretary is to articulate the outcome of
technical meetings properly and professionally in a variety of formal forms
including minutes, reports, presentations, emails, and letters. Other day-to-
day tasks include managing the office of Chief of Party including screening
in-coming calls, organizing correspondence, scheduling appointments, and
communicating with concerned staff or departments per the COP's instructions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may
be assigned by the COP.
* Attend and write minutes of meetings properly and professionally. Circulate meetings minutes per the COP's instructions.
* Write up formal communications including emails and letters per the COP's instructions. Make sure written communications are submitted error-free in timely manner.
* Prepare Power Presentations per the COP's directives.
* Maintain COP's agenda and assist in planning, scheduling, and coordinating appointments, meetings, etc.
* Receive and screen phone calls and redirect them when appropriate
* Transcribes drafts, proofreads, and revises correspondence, memos, agendas, and meeting minutes
* Assist in the completion of various forms, notices, and other communications as assigned.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Make travel arrangements for the COP
* Maintain electronic and paper records ensuring information is organized and easily accessible
* Conduct research as assigned
REQUIREMENTS
* University degree preferably in business administration
* Minimum of 8 years of experience in similar position with an international company.
* A multitasker and ability to meet deadlines are a must.
* Commanding English professional business writing is a must.
* Fluency in spoken English is a must.
* Proficient in MS Office: Word, Excel, and PowerPoint.
* In depth knowledge of office management
* Familiarity with basic research methods and reporting techniques
* Excellent organizational and time-management skills
* Outstanding communication abilities
* Integrity and confidentiality
Abt Associates is an Affirmative Action/Equal Opportunity employer committed
to fostering a diverse workforce. Abt Associates provides market-competitive
salaries and comprehensive employee benefits. Local candidates strongly
encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange
for an offer of employment.
SUMMARY: The main role of the Executive Secretary is to articulate the outcome of technical meetings properly and professionally in a variety of formal forms including minutes, reports, presentations, emails, and letters. Other day-to- day tasks include managing the office of Chief of Party includi…
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