Office Manager

Company Description

Swift Egypt established in ‎2012 as a logistics solutions company specialised
in Import of Record (IOR) service provision, we were able to leverage the
extensive experience and wide network of our founders and partners to develop
into the most trusted logistics back office in Egypt. With a clear mission of
easing business for our clients, enabling them to take control of their
logistics and supply chains, we consistently strive to expand and strengthen
our service portfolio. Handling thousands of complex shipments and intricate
transactions for key companies with high expectations takes a stellar team of
specialists in logistics operations, customer service, finance, business
development, regulatory affairs and more. Using the wide vantage point of a
dedicated logistics partner, we continue to go beyond with our offerings,
providing clients with all the support and solutions they need to succeed and
sustain their business in Egypt.

Job Description

We are looking for an Office Manager to organize and coordinate administration
duties and office procedures. Your role is to create and maintain a pleasant
work environment, ensuring high levels of organizational effectiveness,
communication and safety. Responsible for scheduling meetings and
appointments, making office supplies arrangements, greeting visitors and
providing general administrative support to our employees
Responsibilities:
* Scheduling meetings and appointments within the office
* Organizing the office layout and ordering stationery and equipment
* Maintaining the office condition and arranging necessary repairs
* Manage contract and price negotiations with office vendors and service providers
* Address employee 's queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
* Plan in-house or off-site activities, like team gatherings, celebrations and conferences
* Prioritizing and managing multiple tasks simultaneously and proactively, and following-through on issues in a timely manner, even with deadline pressures.
* Running all business errands when required.
* Having a flexible work schedule and providing support in any capacity as necessary.
* Provide general support to visitors
* Manage executives' schedules, calendars, and appointments

Qualifications
* ‎5+ Years of experience in a similar position
* Bachelor's degree in business administration or any relevant degree.
* Proficiency in MS Office (MS Excel and MS Outlook, in particular)
* Familiarity with email scheduling tools, like Email Scheduler and Boomerang
* Excellent time management skills and ability to multi-task and prioritize work
* Excellent written and verbal communication skills
* Strong organizational and planning skills in a fast-paced environment
* A creative mind with an ability to suggest improvements

Additional Information

Job Behavioral Competencies:
* Communication skills
* Problem Solving skills
* Time and stress management skills
* Ability to work under pressure
* Reliability
* Eye on Details
* Flexibility
* Adaptability and stability
Benefits:
* Competitive compensation package
* Rewards & Recognition
* Comprehensive Health Insurance
* Life Insurance
* Growth opportunities