Senior Portfolio Assistant

Job #:
req19913

Organization:
IFC

Sector:
Other

Grade:
GD

Term Duration:
‎3 years ‎0 months

Recruitment Type:
Local Recruitment

Location:
Cairo,Egypt

Required Language(s):
English

Preferred Language(s):
Arabic

Closing Date:
‎11/‎30/‎2022 (MM/DD/YYYY) at ‎11:59pm UTC

Description
IFC --a member of the World Bank Group--is the largest global development
institution focused on the private sector in emerging markets. We work in more
than ‎100 countries, using our capital, expertise, and influence to create
markets and opportunities in developing countries. In fiscal year ‎2022, IFC
committed a record $‎32.8 billion to private companies and financial
institutions in developing countries, leveraging the power of the private
sector to end extreme poverty and boost shared prosperity as economies grapple
with the impacts of global compounding crises. For more information, visit
www.ifc.org.

The Manufacturing, Agribusiness & Services (MAS) Industry Group plays an
important role in supporting IFC's strategic priorities, covering investments
in global manufacturing and services, agribusiness, health, and education. MAS
sectors play a critical role in providing goods and services to consumers,
addressing core needs, creating jobs, contributing to government revenue and
stimulating growth. In IFC's client countries, these sectors can account for
as much as ‎80% of overall economic activity and can account for up to ‎90% of
employment activity, particularly in the poorest countries.

The Portfolio Division of MAS Industry Group in North and East Africa is
seeking to recruit a Senior Portfolio Assistant to support investment staff in
the supervision and management of IFC's investment portfolio and business
processing in the region. The incumbent will be an integral member of a team
of Investment Officers (IOs) and Investment Analysts (IAs) working under the
oversight of the Portfolio Manager (PM).

The duty location for this Senior Portfolio Assistant position is Cairo,
Egypt.

Duties and Accountabilities

A nalytics Support and Data Collection:
* Provide analytical support to the PM by extracting data from management information systems (MIS) and preparing materials for the regular analyses and presentations to unit management for portfolio reviews including, portfolio changes and trends, issues, risks, economic capital, profitability, loan loss reserves, and compliance.
* Perform research, desk information gathering, and data analysis as requested by the PM, including comparative industry/company and financial analysis.
* Collect, consolidate, and ensure consistency of data from different sources, including from IOs and IAs.

Equity Investments:
* Keep track of equity sales plans and assist in the preparation of semiannual updates of IFC's Equity Sales Plan.
* Assist in preparing dividend reports / annual dividend projections in close coordination with portfolio teams, CFA and Equity Management Desk.
* Analyze equity risk/return performance of the profit center as needed.
* Assist in preparation of quarterly equity valuation list and in the follow up with Portfolio Officers on the timely update of equity valuations and equity ratings.
* Prepare equity valuation variance report.

Credit/equity ratings and loss reserves:
* Track and assist in monitoring and ensuring the timely completion of updated risk ratings and related documents for all the portfolio companies as required under the Investment Risk Platform (IRP), Credit Risk Ratings (CRR - for fund investments) and loan loss reserves.
* Assist in preparing the Credit Watch List, in coordination with Portfolio Officers.
* Prepare IRP migration report.
* Assist in analyzing the Arrears report.

Project Handovers and Closures:
* Ensure adequate completion of project handover processes (from new business to portfolio, within portfolio, and from portfolio to special operations unit). Identify projects that are candidates for closure in IFC's systems and follow up with Portfolio Officers and provide guidance to portfolio teams on conditions for closing.

PA network:
* Foster the network of Portfolio Assistants and Portfolio Analysts of other regional industry groups.

Directorships:
* Provide leadership in tracking compliance with documenting procedures relating to nomination, apportionment, indemnity and resignation of directors, including maintaining IFS Directorship Database and following up on the timely submission of back-to-office reports and Annual Director's reports.

Knowledge/Best Practice:
* Provide knowledge management and retention application of best practices and IFC standards across the Unit. Act as all-around portfolio support/helpdesk on policies, procedures, and best practices.

Client Survey:
* Coordinate the compilation of the Department's data pertaining to IFC's Client Survey.

Cash Monitoring:
* Monitor cash transactions of the Unit (debt service, dividends, fees, equity sales proceeds, etc.) and support the Portfolio Manager and team in the collection, analysis and reporting of profitability indicators.

Data quality/IT:
* Resolve data quality issues in IFC systems, checking equity valuations entries, ensure consistency of information in various reports. Act as expert/information quality steward for the Unit. Provide analytical and programmatic support to process improvements and related IT initiatives.

Supervision:
* Upon request, participate in supervision projects and provide Portfolio Assistant support for those. Assist in the preparation of project supervision related documents under close guidance from the relevant portfolio investment staff.

AIMM:
* Contribute to the yearly AIMM Exercise and the timely collection of key developmental indicators.

E &S and Insurance:
* Monitor compliance of insurance and environmental and social (E&S) requirements of all portfolio clients, including follow up with portfolio teams on expiring reports and actions to be taken to address deficiencies, and coordination with E&S department and insurance unit to ensure a timely review or reports and update of scores.

XPSRs:
* Coordinate and assist in monitoring timely completion of extended project supervision reports (XPSRs) by assisting in determining the sample of eligible projects, setting up delivery dates and tracking progress to ensure compliance.
Reporting requirements, compliance, and operational risk management.
* Provide systematic oversight, including performing internal audits, to clients' compliance with reporting requirements, collection and invoicing of fees, and proper filing of reports, legal documents, correspondence, and other relevant documentation, including on updating IFC's systems to track receipt of reports from clients.
* Support the quarterly Compliance Review meetings by scheduling meetings, compiling materials, identifying areas of risk and concern, and benchmarking performance for the division.

Portfolio actions log:
* Prepare a monthly log of Portfolio Actions (based on portfolio statistics) and track approval workflow status.

MOR:
* Track timely submission of Monthly Operations Report (MOR) on cancellations, prepayments and other major changes in IFC's investments) to the Board.

Scorecard:
* In cooperation with portfolio team, seek to achieve ‎100% compliance on Departmental Scorecard.
* Review, analyze and provide feedback on Departmental Scorecard results.

Teamwork and coordination:
* Model excellent teamwork behavior, including smooth and prompt communication, improvement mindset, and achieving highest results for the team.
* Closely coordinate work with Portfolio Manager as well as entire MAS North and East Portfolio team.
* Coordinate tasks as needed with other departments including CPM, CES, CIRIN, CNT, CRM etc.
* Provide leadership, in taking ownership of own tasks and in coordinating the portfolio compliance function with other Portfolio Analyst / Portfolio Assistant. Be ready to learn on the job and provide on the job training if and as needed.
Selection Criteria
* Bachelor's degree (Accounting or Finance degree preferred) or High school diploma with ‎10 years of experience or equivalent combination of education and a minimum of ‎5 years of experience.
* Experience as Portfolio Assistant at IFC.
* Excellent knowledge of relevant portfolio databases and systems (e.g., IRP, iPortal, iDesk, EPMS, ODS, MIS, Cognos, Cubes) and relevant computer software (Word, Excel, PowerPoint, Outlook); and aptitude to learn new systems.
* Knowledge of financial statements and understanding of financial and profitability analysis.
* Strong knowledge of IFC's portfolio procedures and processes.
* Excellent organizational, administrative and time management skills with proven ability to work independently, promptly, and efficiently under pressure and meet tight deadlines.
* Outstanding interpersonal skills and the ability to work with people at all levels (inside and outside IFC) with demonstrated team spirit and responsiveness.
* High level of accuracy and attention to detail with sound analytical skills.
* Ability to think independently, analyze problems and identify appropriate solutions.
* Strong written and verbal communication skills.
* High level of discretion and confidentiality.
* Interest in the North and East Africa region.
* Fluent in English. Arabic preferred although not required.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement
plan; medical, life and disability insurance; and paid leave, including
parental leave, as well as reasonable accommodations for individuals with
disabilities.
We are proud to be an equal opportunity and inclusive employer with a
dedicated and committed workforce, and do not discriminate based on gender,
gender identity, religion, race, ethnicity, sexual orientation, or
disability.
Learn more about working at the World Bank and IFC , including our
values and inspiring stories.