Billing & Accounts Receivables Specialist

Role Purpose
Responsible for the monthly billing process including but not limited to
monitoring the timekeepers' time sheets in the Time Entry system (DTE),
revising Pre-bills (unbilled fees and costs), generating invoices in the
Billing System, and responding to billing inquiries. Responsible for the
allocation of all receipts (bank transfers, check deposits), and liaising
internally and with clients regarding same.
Main Responsibilities
* Compile, analyse and process a high volume of bills to clients on a monthly basis using SAP software.
* Execute complex bills, including but not limited to, multiple discounts, billing rates, split payer billing and various customized billing as designed by the partner.
* Review billing supporting documentation for accuracy.
* Research and verify time/cost descriptions, amounts, billing rates, client/matter data and billing requirements; make appropriate corrections as needed.
* Incorporate edits to draft statements, prepare invoices, then release to relevant departments.
* Effectively and professionally interact and communicate with Attorneys, secretaries and clients providing accurate information and timely responses to queries and completion of assignments
* Work cooperatively with Collections and Accounting staff to assist with Accounts Receivables.
* Achieve monthly billing targets.
* Report to partner on the status of WIP and billing progress.
* Full cycle billing, inventory management, accrual reporting, analysis, ad hoc reporting and special projects as required.
* Work with assigned Attorneys to actively address aged unbilled fees and cost.
* Comply with drafting and billing deadlines.
* Initiate and complete requests for supporting documentation required by client.
* Maintain and update billing arrangements sheet lists and reflect to SAP.
* Mentor and train Junior Billing Coordinators as directed .
* Perform other duties as assigned.
About The Team
Function
The Finance function provides the following services to the Firm:
* Supporting strategic decision-making from a financial and business perspective
* Managing cash flow, including accounts payable, credit checks, billing and collections
* Ensuring firm-wide purchasing excellence and efficiency
* Financial reporting, budgets and forecasts
* Securing financing across the global firm
This role will report to the Finance Manager.
The key relationships of this role are with the In-Market Business Teams.
About The Candidate
Technical skills, qualifications and experience
* Four-year undergraduate degree in finance, accounting, or related field preferred and/or equivalent work experience.
* ‎3-‎5 years of relevant billing experience, preferably within a law firm or professional services environment.
* Knowledge of professional services billing system, preferably in a Global law firm, SAP preferred.
* Knowledge of electronic billing applications preferred.
* Ability to network and collaborate with teams both regional and global, while acknowledging their cultural, social and academic diversity
* Working proficiency in using MS Office and other Productivity Tools
* Excellent English and Arabic communication skills (fluency in reading, writing, speaking).
Personal qualities
These personal qualities represent the shared characteristics of high
performers across Baker McKenzie, regardless of job level and location.
Know how
* Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields
* Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
* Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis
Dedication
* Driven by a strong personal sense of integrity and upholds exemplary quality standards
* Prepares thoroughly, takes responsibility, uses initiative and is self reliant to ensure work progresses to the fullest extent possible
* Hardworking and diligent with a keen understanding of client demands
* Demonstrates composure when dealing with difficult situations
Personal Impact
* Creates a positive impression at all times; develops relationships through collaboration and reciprocity
* Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
* Invests in, nurtures and builds a network of productive relationships
Humanity
* Respectful to others, regardless of their position, and earns the respect of others by being transparent
* Has care and concern for others and a genuine interest in others as people
* Treats delicate or confidential issues with grace and discretion.
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in ‎1949, we advise many of
the world's most dynamic and successful business organisations through our
‎13,000 people in ‎77 offices across ‎47 countries. Yet big does not mean
impersonal. We work hard to ensure that everyone knows their role and has the
support they need to perform it to the highest standard. Our culture
encourages this - how we work, think and behave in a collaborative and
fulfilling way.
In the Gulf region Baker McKenzie has been active for more than three decades
and our practice now boasts over ‎100 lawyers based in our seven offices in the
Middle East - Abu Dhabi, Bahrain, Cairo, Doha, Dubai, Jeddah, and Riyadh. As a
pioneering firm, we were most notably the first to enter both the Saudi and
Egyptian markets.
The firm has built established and substantial presence in the Middle East &
Africa region, with all offices working in close collaboration to service
clients' needs on a range of matters, including banking and finance, project
finance, Islamic finance, corporate/M&A and dispute resolution. We work
closely with key local players -- including governmental and regulatory
entities, financial institutions, family-owned conglomerates and corporates
across all industry sectors -- as well with global investors and corporations
establishing and consolidating their presence in the region.
Have a look at our YouTube channel to find out more about us!
To Apply
We welcome direct applications.
Please click on the Apply button on this advertisement to complete the
application form.
For more information about this position or to discuss any adjustments you may
require during the process please contact, in confidence, Recruitment Manager
on +‎97144230000.
NO AGENCIES PLEASE
Please note we do not accept unsolicited CVs.
Our Commitment to Diversity & Inclusion
Baker McKenzie helps clients overcome the challenges of competing in the
global economy. We solve complex legal problems across borders and practice
areas. Our unique culture, developed over ‎65 years, enables our people to
understand local markets and navigate multiple jurisdictions, working together
as trusted colleagues and friends to instill confidence in our clients. This
is an exciting time to join us as we invest in and further develop our
Professional & Business Services organisation, providing rewarding and
challenging career opportunities in all of our world-class business functions.
Baker McKenzie has a culture of diversity and inclusion in its DNA - since our
beginning, the differences of our people have helped us to work fluently
across borders, cultures and practices. This is intrinsic to everything we do
and underpins Baker McKenzie's vision to be the global law firm of choice. We
understand that organisations work best when people with different backgrounds
and points of view are brought together. We also know people perform at their
best when they can be themselves at work. Baker McKenzie is committed to
serving our clients with innovative solutions brought about by a diverse
talent pool and an inclusive community.