Audit & Assurance | Admin | Office Assistant | Egypt

Location
Cairo
Audit & Assurance | Internal Client Services - Office Support Assistant -
Associate
When you work for us, you commit to a career at one of the largest and most
prestigious professional services firms in the world. Looking for a rewarding
career? Take a closer look at Deloitte & Touche ME. You'll understand that
Deloitte is a Tier ‎1 Tax advisor in the GCC region since ‎2010 (according to
the International Tax Review World Tax Rankings). It has received numerous
awards in the last few years which include Best Employer in the Middle East,
best consulting firm, and the Middle East Training & Development Excellence
Award by the Institute of Chartered Accountants in England and Wales (ICAEW).
In addition to our opportunities in Audit & Assurance, Tax & Legal,
Consulting, Risk Advisory and Financial Advisory, we offer a variety of
careers in Internal Client Services (ICS) considered essential to the growth
of the Firm. Whether in Human Resources, Finance or PR, a career in ICS with
Deloitte & Touche ME will give you the opportunity to join a firm undergoing
rapid expansion in a region of fast-paced growth. Your role will not just put
your passion for creative solutions to the test, it will provide you with an
environment to grow and build a career based on excellence.
Our Purpose
Deloitte makes an impact that matters. Every day we challenge ourselves to do
what matters most --for clients, for our people, and for society. We serve
clients distinctively, bringing innovative insights, solving complex
challenges, and unlocking sustainable growth. We inspire our talented
professionals to deliver outstanding value to clients, providing an
exceptional career experience and an inclusive and collaborative culture. We
contribute to society, building confidence and trust in the markets, upholding
the integrity of organizations, and supporting our communities.
Our shared values guide the way we behave to make a positive, enduring impact:
* Lead the way
* Serve with integrity
* Take care of each other
* Foster inclusion
* Collaborate for measurable impact
During your tenure as an Office Support Assistant - Associate, your role will
consist of supporting Business Partners, Leadership, Executive Admins and
other members of the team as a first point of contact for various general
secretarial, clerical and administrative support.
In your role, you will demonstrate and develop your capabilities in the
following areas which that include but are not limited to:
* Acting as a main point of contact for all incoming telephone enquiries (answer telephone, take messages, transfer calls and provide information to other departments upon request)
* Printing of Proposals and Financials, verifying every page on all copies, binding, replacement of pages, unbinding, etc.
* Maintaining the general filing system and filing all correspondence
* Leading all efforts to ensure office common areas and meeting rooms remain clean, efficient and hospitable
* Managing stationery, other general office supplies and office equipment, and ensuring supplies are kept at a consistent level and equipment is in good operational condition
* Responding to straightforward correspondence through email, written, telephone communication
* Scanning, Photocopying and Printing (Labels, Letters, and documents) assistance as per request
* Maintaining records of extensions of Deloitte employees, clients contact numbers
* Handling the preparation of paperwork such as engagement letters, cover letters, invoices and general letters
* Maintaining and preparing the excel sheet for the invoices on a monthly basis
* Liaising with IT and/or other parties to ensure meeting rooms' setups are up to standards (catering, audio-visual equipment and/or other
* Assisting office visitors by ensuring total compliance with safety and security policies and protocols
* Reporting to main stakeholders any breach of office security and/or incidents that may arise
Leadership capabilities:
* Builds own understanding of our purpose and values; explores opportunities for impact.
* Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent
* Understands expectations and demonstrates personal accountability for keeping performance on track
* Actively focuses on developing effective communication and relationship-building skills
* Understands how their daily work contributes to the priorities of the team and the business
Qualifications:
* Degree in secretarial skills or related field and/or a university degree
* An excellent telephone etiquette, verbal communication and strong interpersonal skills A positive attitude to dealing with people including staff, clients and suppliers at all levels
* Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
* Ability to use email and Internet applications
* Ability to work independently, including maintaining filing systems, databases and straightforward diary management
* Ability to maintain trust and confidentiality in the provision of administration support
* Advanced level of technical proficiency and computer literacy (Word, Excel, PowerPoint, Microsoft Management)
* Fluency in English (reading, speaking, and writing). Preference will be given to bilingual candidates (Arabic/English).