Snr. Secretary

؜ - ؜Riyadh ؜ -

Job details

Job Description:
POSITION OVERVIEW:
Directs and guides the administrative activities for all functions within an
assigned office. Functions may include, but are not limited to: accounting,
facilities, human resources, and/or administrative support services. Specific
location will determine activity of emphasis. This administrative position may
require the incumbent to exercise discretion and independent judgment in order
to meet established objectives. Experience in coordinating and administering a
variety of activities enable the incumbent to relieve the manager of most day-
to-day details. May provide guidance to lower-level administrative support
personnel.


SPECIFIC RESPONSIBILITIES:
Relieves manager of administrative tasks to keep the office running smoothly.
Understands priorities within the office and helps ensure that they are met.
Establishes office guidelines and procedures; anticipates where problem areas
may arise; evaluates alternative methods of accomplishing tasks and meeting
goals; and initiates suitable action. This may include recommendation for
temporary reassignment of personnel to meet increased workload in one area or
for one project.
Keeps current on all Company policies and procedures, interpreting and
administering same.
May represent the office by attendance at meetings with the client or others.
Keeps manager informed of all pertinent action/pending action. Has some
latitude for speaking for the manager at such meetings. May make informal
presentations occasionally.
Initiates reports, as appropriate, for any or all functions. Gathers,
organizes, and analyzes materials; produces and distributes data in graphic,
spreadsheet, or narrative format. May develop computerized logs. Develops
guidelines for standard reports from each function.
May administer the group's operating budget and/or the merit budget. Gives
input for initial figures; investigates, resolves, and reports to the manager
on all variances. May make recommendations for out-of-policy salary actions.
Serves as liaison between group to which assigned and others within the same
division, as appropriate. Ensures clear communication regarding all
administrative issues.
May provide guidance to lower-level administrative support personnel,
assigning work, reviewing completed assignments, and offering training and
guidance. May provide input for, or complete, performance evaluations.
Performs other responsibilities associated with this position as may be
appropriate.
KEY RELATIONSHIPS:
Supervision Received - Division Manager; Operations Manager
Supervision Given - Lower-level Administrative/Clerical employees (technical
guidance only)
Internal Contacts - All Employees in Unit/Project
External Contacts - Clients; Suppliers; Government Agencies


EDUCATION/EXPERIENCE:
Bachelors degree in Business (or equivalent) and typically ‎5+ years of
experience in an administrative capacity (preferably in the assigned area of
specialty), including typically ‎3+ years of lead/supervisory experience.


SKILLS/COMPETENCIES:
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and
Excel.
Ability to analyze and revise operating practices to improve efficiency.
Detail oriented and comfortable working in a fast-paced office environment
Exceptional oral and written communication skills
Superior organization skills and dedication to completing projects in a timely
manner
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the
workplace. Minority/Female/Disabled/Protected Veteran.

Job Summary

  • Advertiser: Parsons
  • Announcement date: 23/01/2023
  • Type of employment: -
  • Experience level: -
  • Educational level: -
  • Job location: Riyadh
  • Salary: -
  • Phone number: -

More jobs like this

Riyadh
11/05/2023

**Job Description:** Parsons is looking for an amazingly talented **Senior Manager - Project Administration** to join our team! In this role you will get to . * Work collaboratively across all functions to ensure that the Delivery team is effective and efficient, in its delivery of submissions, p…

Riyadh
09/05/2022

* Bachelor’s degree in (Industrial) Engineering, Operations, Business Administration, or a related field * Experience leading and interacting with cross-functional teams * Experience developing and managing large project budgets * Extensive experience in project management and implementation …

Riyadh
13/06/2022

Company : Worley ## **Primary Location** : SAU-ARD-Riyadh ## **Job** : Administration/Secretarial ## **Schedule** : Full-time Employment Type : Employee Job Level : Experienced ## **Job Posting** : Jun 13, 2022 ## **Unposting Date** : Aug 12, 2022 Reporting Manager Title : Project Director : **_4…

Riyadh
29/04/2022

At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality a…

Riyadh
29/04/2022

If you have endless supply of fresh thoughts and fearless ideas, we have the perfect career for you. All successful candidates we will give you a chance to work on some great projects and develop your skills in exchange for dedication and passion. ### **General Qualifications:** * Graduate of …

Riyadh
01/05/2023

The Role Our client is an established and reputable contracting company, based in Riyadh and operating across the Kingdom of Saudi Arabia. They are currently seeking an Executive Secretary to join their team in their Riyadh Head office. The company specialise in construction, engineering, facilit…

Riyadh
22/08/2022

Company : Worley ## **Primary Location** : SAU-ARD-Riyadh ## **Job** : Administration/Secretarial ## **Schedule** : Full-time Employment Type : Employee Job Level : Experienced ## **Job Posting** : Aug 21, 2022 ## **Unposting Date** : Oct 20, 2022 Reporting Manager Title : Administration Department…

Riyadh
03/08/2022

#### **ت فاصيل الوظيفة:** نوع الوظيفة: Full time الخبرة المطلوبة: 2 -10 سنوات الوصف الوظيفي: Required a Secretary for a well-known Company located in KSA At least 2 years of experience English level: Very good up to Excellent Maximum age 35 Benefits: * Basic Salary * Accommodation *…

Riyadh
06/01/2023

Overview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 year…

Riyadh, منطقة الرياض
20/12/2022

Secretary Responsibilities : • Organizing meetings and official visits • Organizing files, documents and records • Receive phone calls and emails • Welcoming guests • Preparing meeting and conference rooms • Attending meetings and preparing reports summarizing the results and decisions …

اللغة: العربيّة