Balich Wonder Studio KSA is looking for an Executive Assistant to support the
Production Unit Director in all daily activities.
The ideal candidate spokes fluently Arabic and English and has a proven
experience of 1-3 years as Executive/Personal Assistant or similar roles.
First preference will be given to candidates already based in KSA.
Main responsibilities
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Work directly with the Production Unit Director to support all aspects of its
daily work routine.
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Maintain the Production Unit Director calendar, including scheduling meetings,
appointments, speaking engagements, and travel (may include domestic and
international) arrangements. Exercise discretion in committing time and
evaluating needs.
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Serve as a liaison between the Production Unit Director, staff, clients and
others.
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Format information for internal and external communication - memos, emails,
presentations, reports.
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Provide coordination, monitoring, and communication of projects and programs
managed by the Production Unit.
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Assist the Production Unit activities and processes including project
planning, intake, prioritization, initiation and execution.
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Determine priority of matters of attention for the Production Unit Director;
redirect matters to staff to handle, or handle matters personally, as
appropriate.
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Keep the Production Unit Director advised of time-sensitive and priority
issues, ensuring appropriate follow-up.
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Maintain various records and documents for company executives.
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Schedule departmental meetings; assist in the preparation and distribution of
meeting agendas and materials.
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Transcribe source material, prepare documents, reports, tables and charts;
distribute as appropriate.
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Prepare, reconcile, and submit expense reports.
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Maintain paper and electronic filing systems.
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Maintain confidential and sensitive information.
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Attend meetings and take notes of discussion; prepare the initial draft of
minutes and summaries.
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Complete a variety of special projects including creating PowerPoint
presentations, financial spreadsheets, special reports, and agenda material.
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Other additional and/or alternative duties as assigned from time to time,
including supporting other departments or Executives as needed.
Bachelor 's degree preferred
Fluent in Arabic & English (Italian desired)
Work experience as an Executive Assistant, Personal Assistant, or similar role.
Excellent MS Office knowledge.
Proactive.
Outstanding organizational and time management skills.
Familiarity with office gadgets and applications (e-calendars, etc.)
Excellent verbal and written communications skills.
Discretion and confidentiality.
Ability to pay attention to detail.
Interested in events management, art and culture.
Availability to travel within Saudi Arabia.