Office Manager

The Role
The opportunity Project: An iconic, state of the art, exclusive,
hospitality complex with a theme driven by art, heritage, and entertainment,
in the Northwest part of Saudi Arabia, a unique heritage site in the kingdom.
Your responsibilities will include: • Performing other support to the senior
management team as and when required, including checking timesheets and
expense reporting. • Updating BMS with CRM details as well as leads and
pipeline information. • Coordinating with the administration, HR, and finance
functions to ensure the office runs efficiently and smoothly. • Maintaining
the management records. • Reviewing the monthly business reports. • Providing
commercial and bid support. • Updating office policies and handbooks on a
regular basis. • Providing quality control management and ensuring that the
office meets the audit requirements. • Ensuring all staff members are aware of
administration processes. • Acting as the main point of contact for admin
support and office-related queries. • Ordering IT supplies and equipment, PPE
orders, letter heads, business cards etc. • Ensuring the best value for money
option is used when making travel, accommodation, meeting, and conference
arrangements which includes liaising with suppliers and contractors to ensure
we are invoiced correctly, and any associated queries are resolved. •
Maintaining the HR record. • Tracking new starters and leavers,
holiday/absence record and training record and update training matrix and CSCS
card. • Booking appraisal meetings as required, completing the timesheets and
inputting appraisal meetings for new employees with their line managers, and
ensuring that the new starter probation is followed. • Ensuring all staff have
completed their company staff home page and these are updated when necessary.
• Assisting with the preparation of presentations, monthly team meetings and
etc.

Requirements
About you • You will have a relevant degree qualification and be a member of a
professional body. • You have extensive experience as an office manager. • You
are digitally savvy, can build lasting client relationships, and lead strong,
motivated teams. You will have a construction or project management background
and be hungry to grow your career and enjoy the opportunities Mace have to
offer

About the company
Mace is an international consultancy and construction company that has
delivered world class projects since ‎1990. Today we employ over ‎6,000 people
across five global hubs in Europe, Middle East North Africa and India, North
America, Asia Pacific and Sub-Saharan Africa. Four simple values guide our
behaviour in our pursuit of a better way; Safety first - going home safe and
well, Client focus - deliver on our promise, Create opportunity - for our
people to excel, Integrity - always doing the right thing. We aim to attract
the best and brightest people, whatever their background, to bring new
perspectives to some of the most complex and inspiring projects around the
world. We support our people who are aiming to achieve an academic or
professional qualification that will help them develop personally and deliver
to the highest standard for our clients. At Mace you can deepen your
knowledge, expand your skills and define your own path.