SRR - Assistant Programme and Office Manager, TMO MOD PMO (EO)

Job Description (Roles and Responsibilities)
The British Embassy in Riyadh has a vacancy for an Assistant Programme and
Office Manager for the Ministry of Defence (MOD) Programme Management Office
(PMO) Saudi Transformation for a fixed-term contract of one (‎1) year. There is
a possibility of extension or renewal of the contract, dependent on the
renewal of the UK-KSA government-to-government contract and depending on
performance and operational needs.
The PMO is expected to offer advice on a wide range of issues, including
strategic planning; internal and external relationships; implementation of
best practise; departmental structures; responsibilities and collaboration and
governance. It will be expected to draft departmental policies and to provide
training and mentoring support as required.
This Office Manager role will allow the successful candidate to develop skills
in managing programme delivery and overseeing financial reporting. The role
offers the opportunity to develop skills and knowledge of the Ministry of
Defence in Saudi Arabia. It would be an excellent career stepping-stone for
anyone with an interest in Defence and Programme Management.
The role comes at an interesting time as the MOD moves in to year ‎3 supporting
the Saudi Modernisation Programme led by the Saudi Transformation Team. This
role requires the jobholder to build relationships and work with colleagues in
the advisory group but also across other government departments in Saudi
Arabia and London.

Duties and responsibilities:
* Operational management
* Lead on writing, compiling, and facilitating a British Embassy 'Induction Package and Welcome Pack' for incoming UK advisers.
* Coordinate and present visit programme schedules for reporting purposes including collating UK adviser visit reports.
* Support advisers and wider inward visits on logistical arrangements by senior officials and the TMO.
* Responsibility for information management on behalf of the PMO to help interpret adviser performance.
* Set-up and maintain a central record of programme activities and set-up and develop a contacts database.
* Oversee, organise, and manage the SharePoint site on both FCDO and MOD systems to ensure that files are up to date, filed correctly and are accessible.
* Provide advice and support for incoming visits from the UK MOD.
* Planning, management and administrative support of engagement between UK Advisers, PMO and Defence Section mainly through regular weekly meetings, including drafting minutes/readouts.
* Deputising for TMO LO at Fusion or weekly meetings as required.
* Reachback support for TMO LO on day-to-day interactions with Saudi MOD and TMO.
* Secretariat for weekly meetings, agenda and notes for weekly engagement meetings with UK Advisers
* Project management
* Provide project support for the UK advisers, including but not limited to engaging and maintaining a relationship with UK consultants, supporting the placement of Saudi MOD personnel within the UK MOD, and the provision and management of training courses for Saudi personnel in the UK.
* Adviser, Real Life Support
* Develop a close relationship with Arabian Enterprise Incubators (AEI) to liaise on monthly expenditure and budgetary issues, ensuring audit compliance and preparing all material for inspection by UK Defence and Saudi officials.
* Support UK advisers on their Real Life Support (RLS) contract with AEI (RLS provider) and work to resolve the resolution of any issues in consultation with AEI, MOD colleagues and advisers, escalating as required.
* Identify financial opportunities and recommendations for cost effective solutions related to programme expenditure.
The above list is not exhaustive and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including supporting the
Defence Section more widely and participating in the Embassy's emergency
planning and any other response to a crisis affecting UK citizens.

Key behaviours required:
* Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
* Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
* Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
* Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
* Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
* Managing a Quality Service - Delivering service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.

Eligibility:
The successful applicant will be required to obtain the necessary security
clearance. Higher clearances can be granted only to certain nationalities. For
this reason, candidates must be of British, American, Australian, Canadian, or
New Zealand nationality in order to gain the level of clearance required.
The position is available to current holders of valid Saudi residence permits
or transferable iqamas. The successful candidate will be required to transfer
their sponsorship to the British Embassy.
Essential qualifications, skills and experience
* Excellent communication skills in Arabic and English. Able to express ideas and messages clearly, concisely, and confidently, both orally and in written communication.
* Previous successful team co-ordination and office management experience.
* Collaborative approach to colleagues and stakeholder partnerships. Ability to develop and maintain a range of contacts, including with senior military personnel and civil servants (both serving and retired) to build effective working relationships.
* Demonstrates courtesy and consideration in dealing with stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
* Excellent organisational ability with proven ability to manage, plan and prioritise task and workload and a proactive approach to problem solving.
* Proven ability to work autonomously, support others and deliver within timescales.
* Very good level of IT skills and proficiency in using Microsoft Office applications (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
Desirable qualifications, skills and experience
* Experience working with Government and Military officials, Ministries, and Institutions, either in the UK or KSA.
* Previous budget and financial management experience.
* Experience of working in a similar role either the public or private sector in the UK or the KSA.
* Familiarity with Riyadh.
* Experience of visit organisation.
Required behaviours
Seeing the Big Picture, Changing and Improving, Managing a Quality Service,
Delivering at Pace, Communicating and Influencing, Working Together
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎19 June ‎2022
Grade
Executive Officer (EO)
Type of Position
Fixed Term, Full-time
Working hours per week
‎35
Duration of Post
‎12 months
Region
Middle East & North Africa
Country/Territory
Saudi Arabia
Location (City)
Riyadh
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
SAR
Salary
‎11,097.‎26
Start Date Start Date - day Start Date - month Start Date - year
‎1 August ‎2022
Other benefits and conditions of employment
The Embassy aims to offer an attractive working environment and remuneration
package for this role.
Salary details:
* Base Salary including Eid bonus - SAR ‎8,557.‎81
* Housing Allowance - SAR ‎2,139.‎45 (subject to eligibility)
* Travel Allowance - SAR ‎400 (subject to eligibility)
* Total - SAR ‎11,097.‎26
* Allowances are not payable to staff who receive official provision for such expenditure in some other form.
No accommodation and relocation expenses are payable in connection with this
position.
This position is full-time, based on ‎35 hours per week. Normal working hours
for the Embassy are from ‎08:00 to ‎15:00 from Sunday to Thursday, with core
working hours from ‎10:00-‎15:00. Core working hours is the period of the day
that employees are required to be at work. The working day outside of the core
hours is a flexible period, which allows employees to choose when they work,
subject to operational needs. Flexible working arrangements may be considered
based on operational requirements and agreement with the line manager, and in
line with FCDO and Embassy policies.
The jobholder will be required to be flexible in their approach to hours
worked as these will be dictated by operational needs and may involve working
out of hours (evening and/ or weekend) to support visits.
The successful candidate will be subject to a ‎90-day probationary period.
Additional information
How to apply:
Interested candidates must attach ‎1) an updated Curriculum Vitae (CV) and ‎2) a
covering letter stating how you meet the requirements of the role.
Your application must also include examples of when you have demonstrated the
required behaviours in the Behaviours Questions section of the online
application form.
Applications that do not include these information will not be considered.
The closing date for applications is at ‎23:55 KSA local time on ‎19 June
‎2022.
Applications received after the stated deadline will not be considered.
Due to the large number of applications we receive, only those shortlisted for
the next step in the recruitment process will be contacted.
The start date mentioned in the advert is an assumed start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances, medical clearance and reference checks.
The British Embassy Riyadh is an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference. Staff recruited
locally by the British Embassy is subject to Terms and Conditions of Service
according to local Saudi Arabia employment law.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.