Department College of Science (COS)
Division College of Science
Job Family Administrative Support
Reports to Dean of the College of Science
Location Alfaisal University - Riyadh
The Administrative Officer aassist the direct supervisor in setting the key
objectives of the department or section; performs and executes a range of
different administrative tasks; provide the support to COS staff and prepare
the specialized documents and reports of the department outcome. The employee
is responsible for day-to-day coordination with other Alfaisal University'
Departments, and accountable for all department communication, planning, and
execution events.
* Provides active administrative participation in office management, including handling general clerical tasks such as writing memo and encoding data.
* Maintains the departments calendar and schedule appointments and book meeting room as requested.
* Prepares and modifies all departmental documents including correspondence, reports, drafts, memos, and emails.
* Assists with implementing department policies and procedures to ensure that office operations comply with Alfaisal university policy provisions and standards.
* Collects data and updates records from various sources, then analyzes for accuracy, completeness, and relevance.
* Prepares reports and presentations with statistical data and other charts, and graphs.
* Provides support to faculty, admins, and students about all necessary information, such as changing class time or location, by sending an e-mail to students or all.
* Coordinates and attends events, meetings, or other activities as requested by the supervisor.
* Organizes and prepares scheduled meetings for the direct line manager and as requested.
* Manages office equipment and supplies and ordering new equipment and supplies as needed.
* Develops an administrative support system based on the department's needs.
* Manages collage Petty cash and clear invoice with finance accordingly.
* Maintains filing system for all documents and ensure it is well-organized for electronics and hard copy.
* Performs all duties in a professional, competent, and confidential manner.
* Performs all other related duties as required or assigned by the manager.
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