Accounting Assistant

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to
do great things for a better future. Drawing upon our global team and
expansive network of senior advisors, we provide advisory services across our
five business segments on a stand-alone or fully integrated basis to help our
clients solve complex business challenges. Our clients include a significant
number of the Fortune ‎100 and FTSE ‎100, as well as other corporations,
financial institutions, and organizations. Our full range of advisory services
includes strategic communications, investor relations, financial transactions
and restructuring, management consulting, physical and cyber risk,
organizational design, board and executive search, geopolitics and government
affairs, corporate governance, ESG and DE &I. The firm has more than ‎1,500
employees located in ‎40+ offices around the world.
The Accounting Assistant is responsible for processing invoices, expenses and
reconciliation of the credit cards' statements and executing BACS with the
necessary approvals. Maintaining internal controls using PO's, accurate coding
and authorization sign offs. Answering and resolving supplier queries in a
timely manner. The Accounting Assistant will be reporting into the Financial
Controller for Teneo Strategy and be part of the wider Finance & Ops team.
Key Areas of Responsibility
Financial Accounting
* Ensure all purchase ledger accounts are accurate and updated on system
* Accurate and timely recording of all supplier invoices, expenses and credit card costs
* Ensure all costs are properly authorised by the relevant party prior to payment
* Ensure all credit card statements are authorised and posted on system on a monthly basis
* Ensure all invoices received meet Teneo Strategy requirements and are correctly addressed.
* Ensure accurate and timely payment of all suppliers and expenses
* Ensure accurate recording and posting of all petty cash transactions
* Bank reconciliation (incl. foreign accounts)
* Ensure daily banking of all cheques and obtaining petty cash when instructed
* Match supplier invoice to correct PO number
* Request and reconcile supplier statements on a regular basis
* Run Aged Creditors report - flag any credits and severely overdue invoices. Identify missing invoices
* Ensure timely response to requests for further information from suppliers re expenses or invoicing
* Ensuring filing is kept up-to-date on weekly basis
* Compile information for external auditors as and when required
* Ensure compliance to internal prescribed timetables
* Update of bank cash reporting and intercompany transfers when required
* System training to new employees
* Process accounts payable and accounts receivable transactions in Oracle NetSuite ERP
* Reconcile bank statements and credit card transactions
* Assist in the preparation of financial reports such as balance sheets, income statements, and cash flow statements
* Monitor and manage the company's accounting system to ensure compliance with accounting standards and regulations
* Prepare and file tax returns, including sales tax and payroll tax
* Provide support for the annual audit process
* Perform ad-hoc analysis and reporting as required
* Assist with procure to pay process
Operational Support:
* Collaborate with operations teams to ensure smooth coordination of accounting processes.
* Identify and implement process improvements for enhanced operational efficiency.
* Collaborate with IT and operations teams for seamless integration of accounting systems.
* Undertake special projects or tasks related to operational and accounting integration.
* Serve as a liaison between the accounting department and operations teams, ensuring clear communication.
Key Competencies
The Accounting Assistant should act with discretion, integrity and
professionalism at all times and is a key source of financial support for the
wider team
Technical
* Ensures all reports, data and written work are correct in detail and without error
* Proactively develops initiatives to improve internal financial systems (where appropriate)
* Makes decisions in a timely manner that reflect a full understanding of the issues involved
* A good level of competency with mainstream software packages that are relevant to role
* Shows initiative and adopts a proactive approach
* Identifies issues and resolves promptly
* Manages and prioritises workload effectively
* Successfully handles multiple tasks
Relationship Building
* Demonstrates strong interpersonal skills with all levels of people
* Develops and maintains strong relationship with colleagues and external suppliers
* Seen as a cooperative team player willing to resolve issues for the good of all
* Ability to explain the reasons why we need particular processes and documents
Culture
* Always seeks to go above and beyond
* Proactively takes on the challenge of unfamiliar tasks
* Calm under pressure and bounces back from set backs
* Positive outlook, seen as committed and enthusiastic
* Displays a healthy work-life balance, while sharing the load if teams are under pressure
* Actively participates in continuing professional development
Requirements:
* At least ‎1 year of experience in accounting and bookkeeping
* Strong knowledge of accounting principles and procedures
* Experience using Oracle NetSuite ERP or a similar accounting system
* Proficient in Microsoft Office, especially Excel
* Strong analytical and problem-solving skills
* Excellent communication and interpersonal skills
* Ability to prioritize and manage multiple tasks simultaneously
* Attention to detail and accuracy
Education:
Bachelor's degree in Accounting or Qualified accountant (CA/ACCA/CIMA or
equivalent).
We offer a competitive salary and benefits package, as well as opportunities
for growth and career advancement. If you meet the requirements and are
interested in joining our team, please submit your resume and cover letter for
consideration.