(Location: Saudi Arabia - Riyadh )

Join Eaton and help us provide energy-efficient solutions that have a real
impact on the environment. We make what matters work. Find out more
https://www.youtube.com/watch?v=baa_aiJ4L7E
Do you want to work for a global player, where we care about ethics, inclusion
and diversity and our people?

**

What you 'll do:**

Job Responsibilities
* Performs duties efficiently in a fast-paced environment with minimal supervision or assistance.
* Maintains all relevant records and performs all duties in a professional and well-organized manner. With clear focus on detail and confidentiality.
* Maintains a cooperative working relationship with all Eaton team, focusing on providing a high level of satisfaction both internally and externally.
* Performs all job functions with adherence to Eaton 's Philosophy and Values
* Reception
* Professional and efficient management of visitors and customers.
* Telephone calls.
* Couriers and mail - process, distribution and reports.
* General reception records for meeting rooms, Office's supply, equipment, etc.
* Updates and distribution of contact lists - Saudi Arabia & Bahrain
* Admin
* Business Cards for Personnel
- Riyadh and Khobar offices - Stationery Supplies, orders, receipting. Follow
up with Finance and Supply Chain when needed
- Events Support - Set-up meeting Rooms & other internal company events
* Apply and support in getting Saudi Exhibition and Convention Bureau license/approval for company meetings and events in hotels
* General office management support.
* Prepare business expense reports as per the company guidelines
* Security Management support
* Maintaining visitors' records, formats, visitor coordination, Documentation follow up, facility access
* EHS Support
* First Aid and EHS processes implementation.
* Facility Management Support
* Offices Maintenance issues reporting and follow up pending works with buildings managements and Middle East facilities management.
* facility management support
* Managing Travels and Leave
* For Travel Coordinator/Administrator - Travel Coordination, Admin duties, EHS support, Visa issuance support, …
* Manage all logistics and support the team Travels, Hotel booking, Online visa application when its required.
*
HR Support
- Support in GOSI and MOL (Qiwa -Mudad) portals and any other portals.
* Visiting Government offices when its required.
- Supporting on providing employees data and supporting on printing and
preparing certificates such (salary certificate- employment certificate- offer
letter- contracts)
* Preparing employees reports and required documents.
* Medical insurance and claims.
* Visiting - invitation letters
* Chamber of Commerce attestations, Ministry of interior or any government offices required.

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Qualifications:**
Are you?
Required:
* Minimum ‎3 years ' experience in administrative support role.
* Proactive, efficient and mature individual with a high level of integrity, confidentiality and attention to detail.
* Strong organizational and time management skills, working in a fast-paced multi-cultural environment.
* Excellent oral and written communication skills.
* Excellent English and Arabic language (Reading, writing and speaking).
* Travel management skills.
* Proficient in Microsoft office applications such as Word, Excel, PowerPoint, and Outlook. In addition to the ability to prepare power point presentation.
* Education level - Bachelor's Degree or Diploma in any field (IT, Business, Science, etc).
* Ability to adapt to other job functions in the Admin Dept. as and when required

LI-ZK1

We are committed to ensuring equal employment opportunities for job applicants
and employees. Our recruitment processes use balanced selection criteria and
avoid unlawful discrimination against applicants on the basis of their age,
colour, disability, marital status, national origin, gender, gender identity,
genetic information, race or racial origin, religion, sexual orientation or
any other status protected or required by law.