Proposals/Bid Coordinator

Country/Region: SA
Field: Business Development, Tendering, Marketing & Commu
Location: Riyadh, SA
Type of Contract: Permanent
Level of experience: ‎05-‎10 years
Job number:

Context

SYSTRA is one of the world's leading engineering and consultancy groups
specializing in public transport and mobility solutions.
With its more than ‎9500 employees, the Group's mission is to connect people
and bring territories closer together in the ‎80 countries where it operates.
A benchmark signature for transport solutions, SYSTRA supports its partners
and clients throughout the lifecycle of their projects. SYSTRA is involved at
a very early stage in the design phase, right through to the deployment and
maintenance test phases. SYSTRA provides all its services in more than ‎80
countries worldwide and generates ‎74% of its turnover internationally.
As SYSTRA continues to grow as a business in Saudi Arabia we are looking for a
Proposals/Bid Coordinator to join our dynamic team.

Main duties

• Maintain global and local content management databases to ensure that accurate, up to date information is readily available for efficient development of proposals.


• Monitor various tender portals on a routine basis to identify any contracts of relevance to the company, either to bid or for market intelligence purposes.


• Populating and updating client data.


• Entering and updating opportunity data; prevent neglected opportunities.


• Running reports.


• Communicating with technical staff regarding status updates.


• Developing the proposal preparation schedule.


• Perform the analysis, interpretation and outline of the RFP.


• Develop the Bid Planning Matrix.


• Coordinate the proposal kick-off meeting.


• Ensure compliance with the RFP.


• Oversee the development of the graphic theme in line with the brand.


• Provide content on topics such as company experience, number of personnel, disciplines, and other subject areas.


• Oversee the preparation of certain proposal sections, as needed.


• Provide initial editing to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.


• Coordinate the compilation and reproduction of the complete proposal prior to delivery, in collaboration with the project development group.


• Identify special production needs and resources.


• Perform and oversee the final quality check to ensure consistency, prevent omissions, and identify contradictions and inaccuracies.


• Coordinate on-time proposal delivery.


• Managing and completing all work on time, within brand guidelines, and error-free; reporting status of projects to supervisors.


• Seeking input proactively and searching out content from others; attending meetings to understand needs/scope of tasks assigned.


• Successfully juggling multiple task and priorities, marrying short time frames with high-quality work.

Qualifications and Experience

• Bachelor's Degree in marketing, communications or business administration.


• At least ‎5 years of relevant experience, preferably in the same industry.


• Fluent in English with strong written and oral communication, organizational, and interpersonal skills. Proficiency in Arabic language an advantage.


• Demonstrated proficiency in keyboard skills and a working knowledge of MS Windows and related software for desktop publishing, graphics, word processing, spreadsheets, database management, and client presentations is required.


• Experience using InDesign software application would be preferred.


• Ability to pay close attention to detail.


• Strong team working capabilities.


• A proactive approach, working effectively in coordinating activities and complex tasks, taking professional responsibility in all matters.


• A flexible approach to working with occasional evening and weekend work if required.


• Previous and/or current experience in KSA (Riyadh), preferred.