Contracts / Project Control Administrator

The Contract Administrator is responsible for managing the Project
Contractor's contract and overseeing the execution of the Client's Projects
Management Program. This role requires a minimum of ‎15 years of experience and
a B.Sc. degree in Engineering, Architecture, or a related field.
Responsibilities:
* Control and monitor projects in terms of budgets, cost, planning/scheduling, changes/variations throughout all design and construction stages.
* Control and monitor the dashboard data input submitted by all parties involved in the project.
* Review, validate, and consolidate the project's weekly/monthly dashboards and reports, highlighting any concerns.
* Prepare and issue the monthly report on project status and progress for review and approval.
* Provide monthly updated forecasts to the client finance on projects cost, liabilities, and progress.
* Develop the 'Client's Projects Management Program' Project Contractor's contract document, ensuring consistency with tender documents, allied submissions, and pertinent laws.
* Review and approve all planning and programming details proposed by the contractor.
* Verify technical proposals submitted by the contractor.
* Approve materials and equipment to be used in the project.
* Certify that works have been carried out in accordance with the contract requirements and notify the client of any deviations.
* Coordinate with relevant service authorities to procure latest drawings, data, or other information necessary for the Project Management Program (PMP).
* Assist in dealing with the settlement of disputes or differences that may arise between the client and the contractor.
* Review, prepare recommendations on, and negotiate claims from the contractor for extensions of time, payment for additional work, and other similar matters.
* Review, verify, validate, and recommend to the client the Payment Certificates of Contractors for necessary approval.
* Maintain data associated with processed payments.
* Assist the client in the pre-tendering and tendering process, including prequalification, short-listing of consultants and contractors, providing clarifications to bidders' queries, and evaluating submitted proposals.
* Enforce the contractor's adherence to the contract terms and conditions per the contract requirements and client's policies and procedures.
* Review, approve, and assist the client in contractors and consultants' invoices and their payments for each project.
* Ensure compliance of awarded contracts in areas such as Guarantees, Invoicing and payment, Change management, Claims, Preliminary and final handover, Defects and warranty, and Closeout.
* Prepare and implement a Contract knowledge transfer plan which includes comprehensive on-the-job learning for the client's staff. The plan should be discussed and agreed with the client and updated every ‎6 months or as required.
Requirements:
* A minimum of ‎15 years of experience in contract/ project control administration
* PMP certification is an advantage
* B.Sc. in Engineering, Architecture, or a related field.
* In-depth knowledge of contract law and project management principles.
* Exceptional organizational skills and the ability to manage multiple projects simultaneously.
* Proficient in project management software and MS Office Suite.
* Excellent communication and negotiation skills.
* Detail-oriented with strong problem-solving abilities.
Please note that due to the volume of applications, only candidates with
skills and experience matching our current vacancies will be contacted. If you
have a CV that we like and that we feel may fit a future role, we hope you
don't mind if we keep your details on our database and contact you when an
opportunity arises.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace
together to approach problems and solve them creatively and collaboratively.
Join us in making a positive impact on the world!