Team Assistant

Team Assistant
Job #:
req21944

Organization:
World Bank

Sector:
Administration/Office Support

Grade:
GB

Term Duration:
‎3 years ‎0 months

Recruitment Type:
Local Recruitment

Location:
Riyadh,Saudi Arabia

Required Language(s):
English

Preferred Language(s):

Closing Date:
‎4/‎12/‎2023 (MM/DD/YYYY) at ‎11:59pm UTC

Description
Do you want to build a career that is truly worthwhile? Working at the World
Bank provides a unique opportunity for you to help our clients solve their
greatest development challenges. The World Bank consists of two entities -
the International Bank for Reconstruction and Development (IBRD) and the
International Development Association (IDA). It is a global development
cooperative owned by ‎189 member countries. As the largest development bank in
the world, the World Bank provides loans, guarantees, risk management
products, and advisory services to middle-income and creditworthy low-income
countries, and coordinates responses to regional and global challenges. Visit
www.worldbank.org.

The Middle East and North Africa Region:
https://www.worldbank.org/en/region/mena

Country Management Unit Context

The World Bank 's GCC Country Department is the principal liaison between the
World Bank and the six Arab States of the Gulf Cooperation Council, namely
Bahrain, Kuwait, Oman, Qatar, Saudi Arabia and the United Arab Emirates. The
GCC Country Department facilitates the provision of Reimbursable Advisory
Services (RAS) from the Bank to the GCC countries, the GCC Secretariat General
and GCC affiliated institutions. The GCC Country Department is managed through
four offices: a Regional Office in Riyadh, KSA, a Country Office in Kuwait, a
Country Office in Abu Dhabi UAE, and an HQ unit in the World Bank HQ in
Washington, D.C.

The World Bank's GCC Country Department:
https://www.worldbank.org/en/country/gcc

Roles & Responsibilities:
Under the supervision of the Program Manager, and with the guidance of the
Senior Executive Assistant, the key roles and responsibilities include the
following:
* Provides quality control of internal and external documents; reviews documents for accuracy and adherence with World Bank guidelines and procedures
* Assists in drafting, editing, formatting, and production of documents and correspondence
* Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank
* Solves non-routine problems and responds to requests requiring research to address query at hand
Provides assistance at various levels in organizing meetings, conference
calls, video conferences, workshops, conferences, including handling
administrative and logistic arrangements, preparing and assembling meeting
materials, sending out invitations, and follow-up. Build a database of
participants and draft event reports, etc.
* Coordinate travel requests for consultants if necessary
* Assist with coordination of mission agendas as needed
* Build and update distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data
* Maintains up-to-date work unit project and other files (both paper and electronic)
* Manages logistics requests for the visiting missions of the units
* Collaborates with other team members and contributes productively to the team's work and output. Fully involves others in the work of the team
* Assist with any other administrative matters in the MNC05 Department; and Riyadh office, including clearance systems
* Back-up other ACS in the office when needed

Selection Criteria
Minimum education: Bachelor 's degree
Minimum of ‎2 years of relevant experience

Required Competencies:
* Technology and systems knowledge - Demonstrate advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills in technology.
- Project and task management - Exhibit good organizational, problem-solving,
analytical skills and ability to work competently with minimal supervision.
Demonstrate attention to detail and quality. Has ability to manage multiple
tasks and complete tasks within agreed schedule.
- Institutional policies, processes, and procedures - Demonstrate knowledge
of own department's programs and products, know key players, understand own
role. Display understanding of WB policies and procedures relevant to the area
of assigned responsibilities and is able to apply/ implement them.
- Versatility and adaptability - Demonstrate flexibility and is receptive to
the implementation of new solutions. Is willing to stretch own capability.
Demonstrate motivation to avail and adapt oneself to effecting change.
- Client Orientation - Exhibit good communication skills, positive and
professional client service attitude; understands clients' needs and complete
them professionally.
- Learning, knowledge sharing and communication - Able to write clearly, edit
and proofread draft communications. Able to learn and share
knowledge/information across the unit.
- Business judgment and analytical decision making - Able to manage
information and support retention and disposition of information and records.
Can search, report, and deliver basic information from various sources and
independently respond to basic inquiries.
- Drive for Results - Able to take personal ownership and accountability to
meet deadlines and achieve agreed-upon results and has the personal
organization to do so.
- Teamwork (Collaboration) and Inclusion - Collaborate with other team
members and contributes productively to the team's work and output,
demonstrating respect for different points of view.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement
plan; medical, life and disability insurance; and paid leave, including
parental leave, as well as reasonable accommodations for individuals with
disabilities.
We are proud to be an equal opportunity and inclusive employer with a
dedicated and committed workforce, and do not discriminate based on gender,
gender identity, religion, race, ethnicity, sexual orientation, or
disability.
Learn more about working at the World Bank and IFC , including our
values and inspiring stories.