Department College of Business
Division College of Business
Job Family -
Reports to Manager of Executive Education
Location Alfaisal University - Riyadh
Reporting to the Manager of Executive Education & Development-College of
Business, the ExecutiveEducation & Development Specialist will be responsible
for providing high level management assistance, project management support and
administrative support for the Manager of Executive Education and all other
programs/initiatives related to executive education & development at the
Office & College Level. The Executive Education & Development Specialist will
provide direct support for the day-to-day administrative duties in addition to
programs' related deliverables such as scheduling, planning & organizing,
ordering of programs 'materials, research, support and follow up on Executive
Education Office operations and projects. The Executive Education &
Development Specialist will also provide regular reports on the Office
projects' & programs 'progress (monthly, quarterly, semi-annual, & annual
reports). Performs administrative functions that require a thorough & good
knowledge of policies & procedures. The Executive Education & Development
Specialist should exercise initiative and independent judgment in managing the
Manager's schedule and the daily activities. Acts as a point of contact
between the management of the College of Business and other stakeholders,
public/private organizations, programs' instructors, programs' participants, &
other individuals.
Primary Duties & Responsibilities
* Document Executive Education & Development reports and programs' schedules
* Prepare correspondence, reports, presentations, and other materials as needed for internal and external meetings. Will need to be able to anticipate the needs and adapt to last minute changes
* Maintains an overall resource plan for Executive Education & Development to ensure that programs meet schedules
* Prompt follow through on issues. Proactively communicate information with the Manager of Executive Education to ensure smooth business operations
* Provides general administrative duties, project/program support, special events and activities administrative support as requested
* Facilitates and coordinates appointments, meetings, social engagements, as assigned by the Manager of Executive Education.
* Serves as a liaison between the Executive Education management staff, members of the Executive Education & Development Committee, public and private entities as assigned, other committees, and the various individuals members served by the Executive Education & Development Office, gathering information, and providing information as required
* Supports the creation and submission of proposal requests to public & private organizations
* Safeguards the confidentiality of information by exercising discretion in communicating information to staff and the various publics/private served by the Executive Education & Development Office and in handling administrative records, files, and similar confidential items
* Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and responding to incoming communications.
* Be capable of providing information for reports and records through research, data retrieval,compiling, organizing, and presenting the information in useable and understandable formats as necessary
* Prepares correspondence for posting internally or on social media, or approval and signature, checking the documents for completeness and accuracy
* Assists with development and management of the programs' annual revenues under the control & management of the Manager of Executive Education by maintaining revenue records and producing revenue reports and summaries
* Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, attending training and/or courses as required by the Manager of Executive Education
* Contributes to the overall success of the Executive Education & Development Office by performing other essential duties and responsibilities as assigned
Internal Relationships
* Positive relationship with Alfaisal University staff
* Effective internal communication and collaboration on projects/assignments involving multiple staff at various levels of the College of Business and other Colleges
* Effective oversite and management of all internal processes related to Executive Education
* Timely submission of all internally required documents
Please upload CV in ENGLISH ONLY
##### **Overview** Department **College of Business** Division **College of Business** Job Family **-** Reports to **Dean of College of Business** Location **Alfaisal University - Riyadh** No. of Direct Subordinates **1** #### **Job Summary** Reporting to the College of Business (COB) Dean, the Sup…