Senior Procurement Associate

Position Summary
To implement all procurement related activities, including requisition and
purchase order management, vendor management, tendering, negotiating, and
contracting, to ensure that the requirements of the end-users are met in a
cost-efficient manner, in compliance with KAPSARC procurement policies and
quality standards, while meeting service standards and ensuring cost
efficiencies.

Major Accountabilities
* Partner with the different business functions/ internal stakeholders to understand their functional needs and work with them to develop 'RFP / RFQ's', to ensure the scope of work and requirements are clearly defined and shared with the vendors on time.
* Coordinate with key internal stakeholders to conduct the technical review of the proposals to ensure it meets the goods/ services specifications mentioned.
* Support negotiations and finalization of quotations including all internal documentation (with emphasis on specifications, quality, price, terms, deliveries) to ensure that purchase requisitions are converted to purchase orders in an efficient and timely manner adhering to the department KPI's.
* Implement the purchase order processes for KAPSARC's goods/ services in accordance to specifications and agreed terms and conditions, including liaising between the vendors and other internal stakeholders, initiating PO and support in obtaining approvals, and handling agreement/ contract, so that timely and proper PO management are executed in ensuring smooth and uninterrupted operations.
* Collaborate with finance team in executing all invoice related activities, in order to ensure vendors receive their payments as per the contract terms and they are satisfied to continue supporting KAPSARC.
* Build relationships with vendors, to maintain effective long-term relationships and extract the best value for KAPSARC.
* Participate in evaluating the vendors on their performance by collating internal stakeholders' feedback, and update the preferred vendor list, while resolving any grievances and related claims to ensure timely order receipt and complaint resolution.
* Resolve or escalate major disputes with key vendors and other external parties on complaints raised internally to resolve matters related to procurement and payment terms.
* Provide inputs to the design and implement policies, systems, and procedure so that all relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service.
* Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
* Analyze the information and prepare reports and dashboards in a timely and accurate manner to meet the requirements, policies, and quality standards.
* Perform any other duties which the organization may require to be carried out.

Recommended Qualifications and Years of Experience
* Bachelor´s degree in Supply Chain, Business Administration, Finance, or any other related field. With ‎6-‎10 years of relevant experience, or
* Master's degree in Supply Chain, Business Administration, Finance, or any other related field. With ‎4-‎8 years of relevant experience.
* Proven track record of implementing full procurement cycle and diverse/ complex purchasing processes is a must
* Professional certification such as CSCP is highly preferable