Administrative Assistant Intern(COOP)

CLOSING DATE ‎17 January ‎2024.
NOTE: Please ONLY apply if you have sufficient experience and skills
required as per job description below.
Summary:
We need to strengthen our team and we are looking for an enthusiastic
administrative intern that is undergraduate in well-established educational
institute in business administration or HR. You will be part of the
Administration team responsible for all administrative coordinating across the
various business areas within NOV and with clients.
The right candidate will be able to provide excellent administrative support
to cross-functional teams within the segment. Proficiency in communication and
multiple systems will be highly valued as will the ability to be flexible and
make quick priorities all whilst providing great customer service to both
internal and external customers of NOV.

DUTIES & RESPONSIBILITIES:
Administrative coordinating tasks such as, but not limited to:
* Coordinate customer and internal courses .
* Upload and maintain documentation in document management system.
* Check, correct and pre-approve travel expenses.
* Keep updated on Government regulations and NOV Personal Handbook
* Ensure hours and work order information is processed according to timesheets.
* Provide support to business management
* Follow up that our traveling personnel have all necessary courses and papers in hand for the job, such as visa, health certificate, passport etc.
* Involved in the mobilization- and demobilization phase.
* Provide support to Booking of Flights & accommodation.
* Coordinate post / mail (external & internal)
* Administrative Activities (filing, arranging for meetings, preparing memorandum's and receive guests)
* Administration and Updating Reports
* Administration of notification of illness, vacations, good hours from the Employees
* Administration for transferring invoices
* SAP Warehouse management for the customer (OMV Austria). SAP Inventory for the customer (Creation, Input etc.)
* Administrative Assistant, ‎40 hours per week
QUALIFICATIONS :
* Undergraduate, candidate should require training or an internship program to graduate. Candidate should provide an official letter from a recognized education institute for the internship program.
SKILLS, TRAINING & SPECIALIST KNOWLEDGE :
* MS Office
* English language basic or higher
* Ability to prepare Documents in a timely manner
* Ability to work with documents flow
ERP knowledge (desirable)
*
WHO WE ARE LOOKING FOR:
* Diploma's degree or higher undergraduate, with training as a requirement to graduate.
* Relevant experience could give advantage to candidate
* Fluent in English, orally and in writing
* Good IT knowledge
We are looking for a structured and well-organized person who thrives in a
hectic environment and is still meticulous to detail and accuracy. The
candidate is able to multitask and manage priorities, and is flexible and
adaptable to changes while adhering to deadlines. It is important that the
candidate has a strong service orientation and excellent interpersonal skills.
He/She is experienced in handling confidential and sensitive information and
maintains a professional and positive attitude at all times. Startup as soon
as possible

Every day, the oil and gas industry's best minds put more than ‎150 years of
experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and
production, our family of companies has provided the technical expertise,
advanced equipment, and operational support necessary for success --now and in
the future.

Global Family
We are a global family of thousands of individuals, working as one team to
create a lasting impact for ourselves, our customers, and the communities
where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service
delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers ' needs and work with them to
deliver the finest products and services on time and on budget.

Completion & Production Solutions

Through NOV Completion & Production Solutions, we serve well intervention
service providers and oil and gas producers, and we pursue opportunities
around hydraulic fracture stimulation, wellbore intervention equipment,
composite tubulars, pumps, floating production systems, and subsea production
technologies. Our integrated approach delivers greater certainty, reliability,
and peace of mind.