Account payable Assistant

Duties & Responsibilities: *
* Ensure all vendor Invoices are processed in timely manner for allocated ledgers as per ARM policy
* All vendor Invoices are processed by checking the respective documents and following the policy of ARM
* Timeliness in processing invoices is critical as it is business demand
* Processing invoices accurately
* Do a root cause analysis of approval efficiency and work with relevant stakeholders to fix process breaks and ensure continuous process Improvements In all P2P In efficiencies
* Maintain production log and needs to ensure timely follow up with respective stake holders in case of dispute
* Creation of payment files on time as per the process standardization
* Perform payment approval review before it is sent to Manager for approval
* Work on bank reconciliations during month end
* Perform Vendor reconciliation for all category vendors and ensure the unreconciled items are cleared before month end
* Ensure that all AP activities are performed as per the agreed governance, guiding, and educating the wider teams on the correct ways of working and making Improvements If necessary
* Accurate maintenance of P2P Team records; produce regular reports on the demand input through the Team and presenting at Team meetings
* Spot checks on Quotes, price comparison and background checks on supplier as requested by Senior Management
* Strong awareness of Internal control and security concerns.
* Process documentation and reporting, as needed.
* Support External Audits and SOX activities
* Open GRNI and Open PO review
* Aged AP balances to be closed on time
* Validate Trial balance of Trade Creditors
* GRNI Reconciliation and SL- GL Reconciliations
* Review and prepared WHT list.
* Review prepayment and close on time.
* Ensure Accounting Controls are in place and in compliance
* Other jobs may delegate to you.
Operating:
An exceptional ability to understand, evaluate and apply technical
information.
** Ability to understand the strategic direct of the business.**
Able to understand the business needs and drivers.
** Ability to solve problems and mange it themselves.**
Good understanding of accounting principles and practice.
** Great attention to details.

Organization/ department:**
Can effectively communicate with all levels external and internal in the
organization.
** Is known to consistently adhere to ethics principles.**
Can effectively work within a team.

*Personal and Interpersonal skills:**
Can be counted on to take personal responsibility in challenging
situations.
Can identify the skills required by the business and apply in work.

Qualification, knowledge and experience:
Bachelor's degree in accounting with ‎0 - ‎2 years' experience
Working in similar company sector and role

Key competencies/ skills:

Technical Skills (Accounting and Finance)
Time Management/Priority setting
Listening and Communicating
Problem Solving
Patience
Integrity and Trust
Computer Literate (MS Word, Excel, Outlook)
Keep an accuracy and has the ability to work under pressure.

Quality Assurance*
Carry out all duties in accordance with the QMS procedures and Work
Instructions.
Contribute to general improvements in the quality and key activities of the
department/area.

Training
Participate in training where required.

Health, Safety and Environment
Carry out all duties safely and in accordance with the Health & Safety Policy,
Employee Handbook, procedures, training and instruction.
To be safety conscious and report any safety hazards to the HSE
representative.

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