Executive Admin Assistant

‎1. Act as the point of contact between the directors and internal/external
clients.
‎2. Undertake the tasks of receiving calls, take messages and routing
correspondence.
‎3. Handle requests and queries appropriately.
‎4. Maintain diary, arrange meetings and appointments, and provide reminders.
‎5. Make travel arrangements.
‎6. Take dictation and minutes and accurately enter data.
‎7. Monitor office supplies and research advantageous deals or suppliers.
‎8. Produce reports, presentations, and briefs.
‎9. Develop and carry out an efficient documentation and filing system.
‎10. Prepare and gather information for company and client presentations.
‎11. Update and maintain office policies and procedures as instructed.
‎12. Assist the director in the preparation of regularly scheduled reports.
‎13. Manage staff under control effective and as instructed by your superiors.
‎14. Manage directors’ movements and diary schedule, including appointments.
‎15. Prepare expense reports and create memos or invoices to be sent out as
needed by the director.

Decision making:
• Participate in periodical inspections and contribute to the process of
identifying and implementing improvements.
• Take personal responsibility for closing identified development gaps and
future requirements.
• Personal competencies are known, understood, adhered to and updated on an
ongoing basis.
• Ensure the personal working hygiene standards meet both the company and
statutory requirements.
• Actively participate and learn from all training to ensure your tasks are
completed competently and professionally.
• Participate fully as part of both the company and unit team, ensuring team
objectives are met to enable the company to provide an excellent service.