Supply Chain Coordinator

The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy focuses on five
strategic objectives listed below: Improve the quality of early childhood care
& education; Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender
responsive environment that protects them from all forms of abuse, neglect,
exploitation and violence; Support adolescents and young people, particularly
girls to become active drivers of change and lead the way towards more
equitable and inclusive societies; Promote adolescents and young people,
particularly girls to be empowered to take informed decisions about their
sexual and reproductive health and live free from gender-based violence

Purpose:
As part of Plan Egypt Operations Team, this role plays a vital part in the
administration and smooth running of the department, providing support to the
Procurement team according to the supply chain manual.
Act as the first line of support for SAP Procurement functional queries and
issue handling, working closely with the Supply Chain Systems and Standards
Lead to provide workable solutions for users. Support the integration of
current business processes for procurement with a specific focus on SAP.
Accountabilities: Manage and supervise tendering process to ensuring they
are in line with the PLAN policy while ensuring invitations are sent to
appropriate suppliers and service providers. Manage the process of evaluating
of purchase offers from suppliers ensuring that offers meet defined
requirements and make recommendations on the best offers ensuring cost
effectiveness with quality. Manage the development of the annual procurement
plan and budget and ensure that actuals are in line with the budgeted amounts.
Using SAP system Material Master for Manage Procurement cycle at County as
Senior Management & stock Management in addition to update supplier
registration, annual Evaluation, follow up and Reporting. Manage the
implementation and execution of direct orders to suppliers in line with the
organization’s procurement policy. Provide orientation to staff on procurement
process and best practices to ensure that all staff has the required level of
knowledge. Manage relationship with procurement agents. Develop, execute and
report in corporation with program team procurement plans for all project
proposals to ensure high level of procurement support to projects. Facilitate
the process of renting premises to Plan or any international staff to ensure
that Plan guidelines are followed. Oversee the inventory transactions through
physical counts, inspection, etc. to ensure that inventories agree with
recorded amounts. Oversee the preparation and maintenance of an inventory of
fixed assets in the organization’s premises such as furniture, fixtures and
office equipment to maintain accurate records. Oversee the process of customs
and ensure that customs clearance is affected in an efficient manner within
legal requirements. Manage the process of insuring the organization’s assets
within set policies and standards. Any other tasks required of him/her in
accordance with supply chain procedures .
Risk Management Identify and manage project risks Promote compliance with Plan
Egypt and donor requirements and regulations in project implementation Report
possible project risks to Plan International Egypt colleagues in a timely and
transparent manner. As assigned by the Line Manager
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Leads the orientation of programme staff to ensure
that they are properly inducted on and understands their role in upholding
Plan International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in project design, during
implementation and as principles applied in day-to-day work of Programme team;
Ensures that Plan Egypt contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted.
Leadership COMPETENCIES
Courageous, taking a lead, challenging myself and others to achieve purpose,
safeguard others and role model values, inside and outside work. Responsible
for my work and learning, striving to improve. Self-aware, resilient and
constructive in embracing change. Striving to achieve significant and lasting
impact on the lives of children and young people, and to secure equality for
girls. Challenging myself to be bold, courageous, responsive, focused and
innovative. Creating a climate of trust inside and outside the organisation by
being open, honest and transparent. Holding myself and others to account for
decisions and impact on others. Doing what I say I will do. Working
effectively with others, inside and outside the organisation, including
sponsors and donors. Actively supporting colleagues, helping them to achieve
their goals. Coming together with others to create and implement solutions in
teams, across Plan International, with children, girls, young people,
communities and our partners. Respecting all people, appreciating differences
and challenging inequality in programmes and the workplace. Supporting
children, girls and young people to increase their confidence and to change
their own lives. Empowering other staff to give their best and develop their
potential. Understanding Plan International’s purpose, priorities, values and
approaches in our work context. Adhering to relevant policies, processes,
practices and standards, and being pro-active in continuing technical and
professional development
Business Management Competencies
* Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
* Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
* Managing activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
* Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Qualifications, Experience and Skills: B.A / BSc in Management,
Procurement, Logistics, Supply Chain Management or related field. Chartered
Institute of Procurement & Supply (CIPS UK) or equivalent Experience. Minimum
of ‎5 years of relevant experience working in procurement, preferably in an
NGO/and/or development program, with in depth experience in managing
procurement processes Strong knowledge and experience of implementing
procurement processes, driving contract compliance and embedding buying best
practice Excellent supplier management skills and a strong ability to hold
suppliers accountable to deliver on their responsibilities Knowledge of
NGO/Donor policies and their compliance requirements in respect of Procurement
and wider supply chain activity Strong interpersonal and communication skills
including influencing, negotiation and coaching. Excellent organizational
skills, with the ability to juggle multiple tasks with competing priorities
and simultaneously stick to deadlines, whilst maintaining relationships with
suppliers and customers Excellent reporting skills, particularly the ability
to quickly develop clear and concise delivery tracking, scheduling or pricing,
donor, monthly KPI reports Willingness to undertake field travel as required
and work in difficult environments according to travel environments. Excellent
oral and written communication skills; fluency in spoken and written English.
Behaviors (Plan International’s Values in Practice)
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and
donors.
Holds self and others accountable to achieve the highest standards of
integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls &
young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to
changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds constructive relationships across Plan International to support our
shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages and works well with others outside the organization to build a better
world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds constructive relationships across Plan International to support our
shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages and works well with others outside the organization to build a better
world for girls and all children.
Physical Environment
Typically, office environment.
Level of contact with children
Low contact: No contact or very low frequency of interaction.

Type of Role : One-year fixed term contract
Location: Country Office, Maadi.
Reports to : Administration Manager
Closing Date: 5th of July ‎2022.

Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.

We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.