Purpose:
Receptionist cum executive secretary will ensure the smooth running of the
office by performing day-to-day operational activities and providing high
level of administrative support to the COO and other leadership team.
Responsibilities as an Executive Secretary
Secretarial Support to the COO
Responding to emails and receiving calls daily
Completing any personal requests from the management
Organization and management of diaries for the COO
Update calendars and schedule meetings
Organizing conference rooms for meetings
Responsibilities as a Receptionist
Welcoming visitors to the office and introducing them to the appropriate
personnel.
Answering telephone calls and if needed, directing callers to the appropriate
personnel.
Attend to all customer queries and interactions with courtesy and respect.
Maintain the reception area, meeting room, COO’s office, and common areas in a
clean and tidy manner at all times.
Overseeing the general appearance of the office, as well as keeping supplies
well stocked.
Maintain office security by following safety procedures.
Provides general administrative support to other line managers.
Other Administrative duties will be: -
Arrange travel and accommodation for senior management, buyers, and suppliers.
Booking tickets, hotels, processing visas and arranging transportation.
Managing daily couriers
Managing S2P2P platform by creating purchase orders related to
couriers/stationery/pantry items/printers/mobile expenses/hotel/tickets etc.
Co-ordinating with payments team and then arranging to send the cheque for
deposit, sending details for payment allocation.
Managing the schedule of drivers and office boys
Requirements
3 – 4 years proven experience as an Executive secretary/Admin
Assistant/Receptionist
Excellent written and verbal communication skills.
Knowledge of office administrator responsibilities, systems, and procedures
Proficiency in MS Office (MS Excel and MS Outlook)
Excellent time management skills and ability to multi-task and prioritize
work.
Attention to detail and problem-solving skills.
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements.
High level of accuracy
Qualifications
-
Primary Location: United Arab Emirates
Job: Administration
Organization: Shoemart Concept
Schedule label /الجدول الزمني: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting/نشر تسمية الوظيفة: Feb 17, 2023, 2:22:00 AM
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