Materials Coordinator - DWC

JOB PURPOSE:
ExecuJet MRO Services is currently seeking a suitably qualified Materials
Coordinator to fill a vacancy within the Stores/Logistics Department. The main
objective of the role is to perform all the functions and activities
independently and efficiently.

KEY RESPONSIBILITIES:
* Updating Corridor system for each transaction and tracking files on time.
* Preparing and attending meetings (internal and external).
* Processing Quote Requests including Counter Sales for parts and tooling.
* Processing orders for Parts, Tools, and Service Requests.
* Ensuring AOG, MRT and Work Stoppage orders and repairs are prioritized and followed up effectively for timely receiving/return.
* Analyzing and ensuring low-stock items are quickly replenished with the best available pricing and lead time.
* Following up on open orders for earliest possible closure.
* Coordinating with all department personnel, ensuring a seamless flow of communication to achieve expectations within the specific timelines.
* Communicating effectively and promptly with suppliers, customers, service providers, freight forwarders and others to achieve expectations.
* Relaying information to colleagues for actions to be taken in your absence.
* Resolving discrepancies with Receiving, disputes with billing, unauthorized use of accounts, following up credits, replacement parts, etc.
* Validating the AWB tracking information in the AWB Tracking shared file.
* Ascertaining and allocating freight charges to the respective Work Orders.
* Estimating freight costs for billing pre-paid customers.
* Answering queries on freight charges from Billing and Finance teams.
* Preparing daily, weekly, and monthly reports as required.
* Supporting the Warranty team with any assistance requested.
* Supporting Materials and Stores staff with any assistance requested.
* Taking on other duties and responsibilities as delegated.

QUALIFICATIONS:
Essential
* Minimum ‎3 years' experience in the aviation industry.
* Previous experience purchasing Aircraft Materials in an MRO environment.
* Working knowledge of Aircraft OEM and/or parts distribution channels.
* Understanding of Technical Data such as Service Bulletins, Drawings and IPC.
* Interpret Contracts and Terms and Conditions of agreements.
* Knowledge of Aircraft Materials, their acceptability with regards to Aviation Authorities and Goods Receiving.
* Understanding of Supply Chain and industry best practices.
* Working knowledge of Computer systems in support of Materials and Logistics.
Desirable
* Experience in a Business Aviation spares purchasing department.
* Previous experience in an MRO or Aircraft Spares Warehouse handling aviation specific materials.
* Good knowledge with aircraft parts and tooling.
* College level education in Aviation Maintenance or Logistics.
* IATA Dangerous Goods Handling qualification.
* Experience with Corridor ERP.

PERSON SPECIFICATION:*
Essential:
* Very strong English language skills, written, verbal and understanding.
* Able to multi-task and manage several simultaneous projects.
* Focused and conscientious toward decision making.
* Ability to negotiate in good faith.
**__Desirable:*
* Good interpersonal skills.
* Flexible with shift timings and able to work overtime.