Administrator-Hospitality

As the Administrator, your main role will be is to ensure that the planning,
coordinating, administration as well as communications and information
functions and duties are carried out in a professional, discreet, exact and
prompt manner in accordance with the expected standards of the Hotel(s).
Functional Accountabilities:
* Schedule meetings and appointments with external and internal guests
* Keeping the Director informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist Director to keep to the timetable on a daily basis by ensuring that internal attendees arrive on time
* Ensure reports are on hand prior to meetings and that correspondence & information are available for managers when having meetings
* To be responsible for scheduling/coordinating the following meetings (including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance)
* Taking minutes of the meeting for distribution
* Typing of all reports and correspondence received in either manuscript or dictated form
* Filing of all documents and update systems when necessary to ensure easy reference
* Manage travel arrangement including flights, accommodations, transfers etc.
* Coordination with who wish to meet the Director - giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the Director
* Ensure equipment in Executive Offices, including photocopier is working at all times with adequate supplies of paper, toner, and etc.
* Keeping purchase requests in the Purchase Management System up to date
* To attend any hotel functions as requested by the Director
* To attend training and meetings as and when required
* To take an interest in and keep up-to-date with events occurring in the hotel
* Promote a professional image of the office at all times to internal and external customers
* In Charge of Outsourced Rewards for the Hotel and Any other duties as may reasonably be requested by the management, Learning & Development & Human Resources Dept.
Qualifications and Experience:
Essential:
* At least ‎3 years' experience as Administrator to the Director
* College degree
Desirable:
* Formal Secretarial qualification
* Has worked in a multi-cultural environment