KOICA Project Officer

The Organization
Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.
Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.
We have been building powerful partnerships for children for over ‎80 years,
and are now active in more than ‎70 countries.
Please see https://plan-international.org/organisation/strategy for Plan
international strategy
Plan started working in Egypt in ‎1981 and has a presence in ten of the ‎27
governorates in which the country is divided: two urban (Cairo and Alexandria)
and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and
Aswan). Plan Egypt’s work focuses on child rights, implementing programmes
designed to enable communities to improve the lives of the most marginalised
children and their families. Plan Egypt’s Country Strategy focuses on five
strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender
responsive environment that protects them from all forms of abuse, neglect,
exploitation and violence;
Support adolescents and young people, particularly girls to become active
drivers of change and lead the way towards more equitable and inclusive
societies;
Promote adolescents and young people, particularly girls to be empowered to
take informed decisions about their sexual and reproductive health and live
free from gender-based violence
Outcomex of the Project:
Alleviate issues of GBV and child rights violations by forming a positive
protection mechanism for Syrian refugees and host communities
(Families and communities promote and support the protection of children and
youth, especially girls and young women and mobilize to change the gendered
beliefs and social norms that drive CEFM, and domestic violence)
Mitigation of socio-economic difficulty through support for Syrian refugees
and host communities (Parents, caregiver and youth refrain from adopting
negative coping mechanism through operating and sustaining responsive
livelihood activities and to access financial resources)
Purpose:
Under the overall guidance and supervision of the project coordinator, the
role of a Project Officer is to manage the project at the PU level, while
ensuring a seamless integration and quality of deliverables in line with the
Country Strategy. The role will design, implement, monitor and report on
progress of project activities in line with detailed implementation plan . The
role is intended to manage partnerships (country government and national NGOs
etc.) as appropriate and sustain good working relationships with local
partners to help providing quality delivery of the project. The role is the
link between the target beneficiaries and all stakeholders critical to the
project success .
Dimensions of the Role:
Under the overall guidance and supervision of the project coordinator, the
Project Officer is tasked with the overall programmatic supervision of the
project with one of the partners in Alexandria in terms of coordination and
implementation, provision of support to the monitoring and evaluation of the
project interventions.
Accountabilities and Typical Responsibilities - Key End Results of Position
Oversee the project implementation, provide overall implementation method with
relevant partners representatives in Alex. Provide supervision, technical
support and guidance to the project staff of the collaborative partner(s) in
Alex . Facilitate the development of project implementation plans and ensure
effective coordination and team work. Facilitate regular collaborative partner
and other staff reflection and coordination meetings in Alexandria and to
ensure effective implementation of project activities in all targeted
districts in Alexandria as per the set timelines and follow up on mechanism
for implementation plan review and modification to achieve the set objectives.
Oversee the partner budget, monitoring expenditures, generating funds
forecasts, tracking partner expenditures and maintaining all necessary
information for the timely development of financial reports. Ensure that Plan
Egypt’s relevant policies on gender equality and inclusion, child and youth
safeguarding, monitoring and evaluation and team security management are
embedded into the project implementation plans. Ensure quality and timely
implementation of the agreed activities with government stakeholders and
partners and provide the needed support to them. Be on top of the project
budget and issuing the partner advances and ensure that budget expenditures
are in accordance with the agreed plans. Ensure that the budget planning and
implementation of the relevant Project Outlines (POs) are done with the
maximum level of quality and in tandem with the project objectives. Develop
the project’s PO/s in SAP system, ensuring their alignment with the projects’
approved budget and donor’s guidelines. Liaison with the Finance Department to
generate the required financial reports that inform the Project Manager and
other PIE team members on the progress of expenditure. Collaborate with the
Field Officers of other projects, if any, in the same thematic area within
Alex PU in developing synergies, fostering cross learning and sharing
knowledge resources. Supporting foster relationships with local level
government departments/officials and collaborating partners for efficient
project implementation as appropriate. Gives immediate technical support to
the partners during implementation. Supervises the field activities
implemented and ensuring their accordance with Plan and the donor regulations
and policies. Issues partner advances and settlements with close follow-up on
expenditure. Ensures quality and timely implementation of the agreed
activities with the relevant stakeholders.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and
Inclusion (GEI) Understands and puts into practice the responsibilities under
Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC),
ensuring that concerns are reported and managed in accordance with the
appropriate procedures. Ensures that all staff in the unit/function/department
are properly inducted on and understands their role in upholding Plan
International’s safeguarding and GEI policies; Ensures that Plan
International’s global policies for Safeguarding Children and Young People and
Gender Equality and Inclusion are fully embedded in day to day work. Ensures
that Plan Ethiopia contributes to Plan International’s global efforts to
ensure safeguarding and GEI, including making sure that relevant reporting and
data are submitted
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES Set and communicate ambitious but realistic work goals
and priorities, explaining how these contribute to Plan International's
purpose. Set high standards for self and others' behavior, inside and outside
work. Championing our values and commitment to rights, gender equality and
safeguarding. Supporting the health, well-being and both physical and
psychological safety of our staff, including their safety to speak out. Hold
self and others to account for what we have agreed, dealing with poor
performance quickly, firmly and constructively. Create a positive team spirit,
helping people work well together, to reflect and continuously improve the
efficiency and quality of what we do. Collaborate with team members,
colleagues and partners in finding creative solutions to problems by sharing
information, experience and ideas and actively seeking their input. Motivate
and developing others by taking an interest, giving constructive feedback and
praise, ensuring they are properly trained and helping them develop their
potential. Accept change and support others in adjusting to it, helping them
understand. Perform any other related duties as assigned by immediate
supervisor
BUSINESS MANAGEMENT COMPETENCIES Understand relevant sectoral context
including how the sector operates in terms of funding and governance and
awareness of Plan's purpose, values, and global strategy Manage legal and
reputational risk including risk assessment, communication, risk management
and reporting in full compliance with risk-related standards, including in
areas such as Child and Youth Safeguarding and Protection, Gender equality and
inclusion, Counter Fraud, Safety and Security Manage activities and resources
including skills in strategic thinking, planning and organizing, financial
planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching,
evidence-based management, communication skills, both speaking and writing,
and digital working, including personal digital skills
Key Relationships:
Internal:
Project Coordinator based at Alexandria PU to coordinate the implementation
and monitoring of project activities in the respective locations.
PU members including PUM, Areas Supervisor and field officers to coordinate on
major decisions related to project implementation
Regular contact with the project M&E; Coordinator to ensure M&E; actions are
carried on with the needed technical inputs.
External:
Partners and beneficiaries in Alex to assess progress and agree on the
appropriated mitigation strategies.
Government representatives at district and governorate level to share best
practices and to identify/implement opportunities for collaboration e.g.
influencing, sharing of learning scale up and replication.
Technical Expertise, Skills and Knowledge University degree in Social
Sciences, Development Studies or related discipline, Minimum ‎3 years of
monitoring project activities with local partners at a similar level
preferably in an NGO environment is desirable. Experience in planning,
budgeting, work plans development, projects implementation, monitoring,
reporting and evaluation; Experience in planning and facilitating
training/workshops. Fluent written and spoken English and Arabic language
skills required. Demonstrated report writing skills. Experience in working
with children and understanding their special needs. Proven analytical skills
in result-oriented task prioritization and problem solving. Capacity to take
initiatives and work both independently and as part of a team. Strong
communication, planning and organizational skills. Excellent interpersonal
communication skills and team work abilities. Understanding of and commitment
to the promotion of gender equality, child and youth safeguarding and
inclusion of the most vulnerable. Involves others in setting and achieving
goals Creates strong sense of ownership within one part of the business to
different stakeholders. An open communicator and team player. Knowledge and
understanding of the local context and of interaction with local development
actors and communities.
Plan International’s Values in Practice
We are open and accountable Promotes a culture of openness and transparency,
including with sponsors and donors. Holds self and others accountable to
achieve the highest standards of integrity. Consistent and fair in the
treatment of people. Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact Articulates a clear purpose for staff and sets
high expectations. Creates a climate of continuous improvement, open to
challenge and new ideas. Focuses resources to drive change and maximise long-
term impact, responsive to changed priorities or crises. Evidence-based and
evaluates effectiveness.
We work well together Seeks constructive outcomes, listens to others, willing
to compromise when appropriate. Builds constructive relationships across Plan
International to support our shared goals. Develops trusting and ‘win-win’
relationships with funders, partners and communities. Engages and works well
with others outside the organization to build a better world for girls and all
children.
We are inclusive and empowering We empower our staff to give their best and
develop their potential We respect all people, appreciate differences and
challenge equality in our programs and our workplace We support children,
girls and young people to increase their confidence and to change their own
lives.
Physical Environment
Typical office environment with frequent field visits in the project locations
in Alex governorate.
Level of Contact with Children:
High level: Heavy Contact with children.
Location: Alex. Program Unit
Type of Role: One-year fixed term contract .
Reports to: KOICA Project Coordinator
Closing Date: 16th of Nov. ‎2022
Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.
We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan
International's Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails
requesting payment from candidates.
Job Type: Full-time