Food Security and Livelihood Project manager

Deadline Date ‎2022-‎06-‎15The Food Security and resilience manager is assigned with the
responsibility to guarantee the effective implementation of the Food Security
and Livelihood project activities: supporting agricultural businesses,
providing the beneficiaries with technical support through field visits and
through the local staff and taking care of the development of the materials
needed for the implementation of the activities.
He/she is responsible for the Food Security and Livelihoods activities’
execution, in technical, economic/financial terms, in terms of resources
management on field, and in terms of internal and external reporting in
compliance with COOPI and the donor’s procedures. He/she ensures the expected
results attainment in budget management. He/she ensures the delivery of the
Food Security activities on-time, on-quality, on-budget.
Duty station: Erbil with frequent missions on the field.
Contract duration: ‎6 months renewable.
Starting date of contract: June ‎2022.

Specific responsibilities of the role
*
Management
* In cooperation with the project staff, he/she plans and monitors the activities’ progress, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures;
* In cooperation with the project staff and with the Head of Mission, he/she cooperates in full harmony and efficiency with the partners of the consortium to guarantee the Food Security’s activities implementation;
* He/she prepares monthly reports to the head of mission and regularly organizes project review meetings to identify issues and discuss solutions with relevant heads of department;
* He/she collaborates with the MEAL team to ensure adequate project monitoring, including through the implementation of the AAP mechanism, and the prompt integration of any findings and recommendations into the project implementation;
* In collaboration with the Head of Mission, he/she contributes at analyzing possible opportunities of project designing/funding.
* He/she elaborates, writes and prepares all necessary documents to present new projects, in accordance with the organization’s processes and procedures, with particular reference to AICS;
* He/she cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country, also supporting the donor’s visibility.
Local partner management
* He/she regularly meets with the local partner to organize joint programmatic activities.
* He/she consistently monitors partners’ activities to ensure the upholding of the highest quality standards.
* He/she reviews partners technical and financial reports, in collaboration with the project administrator.
* He/she plans and organizes capacity building activities for the local partner.
Administration and Finance
* In collaboration with the Project Administrator/Administrative Coordinator he/she plans all expenditures.
* He/she regularly monitors all incurred expenditures on the activities’ budget.
* He/she supervises accounting and the project cash safe/bank account management and, where there was no dedicated staff, he/she directly manages the accounting and the project cash safe/bank accounts, using the instruments made available by the organization (DESy).
Logistics
* Purchase plan : In cooperation with the Project Administrator and in coordination with the HQ Administrative Coordinator he/she prepares the Purchases Plan;
* Procurement : He/she ensures the organization and donor’s procedures respect when purchasing goods and services;
* Goods management : he/she is responsible of the correct management of all goods purchased for the project, both directly and purchased by other offices/field offices. For all goods purchased by the project he/she updates the inventory, in cooperation with the Administrative Coordinator.
* Security : s/he contribute to strengthen the security assessment and ad hoc procedures, specifically applying the general country procedures to the specific context of the project.
Human Resources
* In coordination with the Head of Mission and in compliance with the country’s rules/laws and with the COOPI’s regulation in the country, he/she selects the local staff to be employed in projects, and manages any other project’s expatriate staff;
* He/she coordinates and supervises the work done by all the project staff, in compliance with the organization’s security procedures;
* By making use of the organization’s tools, he/she evaluates the local staff employed for projects and he/she participates to the evaluation of his/her own project, upon request by his/her direct supervisor;
* He/she is responsible for the initial and continuous training of the local staff under his/her responsibility.
Reporting
* In coordination with the Head of Mission and with the Administrative Coordinator, he/she ensures the preparation, in compliance with the deadlines, of all financial and narrative reports – interim and final – expected by the project;
* He/she is responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the project to the donor.
Institutional relations
* In relation to the project of his/her competence, he/she communicates with the donors’ officers, the local authorities which are competent in the aspects related to the project, the project’s partners and beneficiaries, in compliance with the organization’s guidelines;
* He/she will be a focal point, in coordination with the Head of Mission.;
* He/she represents COOPI in all relevant clusters and working groups, contributing to raise the organization’s profile and keeping the organization abreast on the latest technical guidance and recommendations;
* He/she will report on COOPI activities on Activity info and participate in the NHO/HRP process as necessary.
Any other task in reasonable agreement with the Head of Mission.Qualification
* Advanced degree in Business/Economics, International Development, Agriculture or a related field or equivalent work.
Experience
* Minimum ‎3 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved, including at least ‎2 years implementing livelihoods programming.
* Experience of working in project management on one or more among the main donors, with priority to AICS;
* Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
* Professional experience in the region is an asset.
Key skills and competencies
* Proficiency in written and spoken English;
* Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint),
* Ability in project management in a comprehensive way (logistics, programme, reporting, staff management); and to use properly the standard project management tools;
* Ability to conduct sectorial analysis and to understand and transform into possible proposal the policies and strategies of the donors;
* Ability to organize and supervise a complex team;
* Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
* Strong analytical and practical problem-solving skills;
* Institutional relations management and cultural context understanding;
* Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
* Very good inter-personal and writing communication skills;
Desirable skills
* Knowledge of Italian will be an asset
* Knowledge of Arabic will be an asset;
* Previous experience with an international humanitarian NGO in a similar context will be an asset.Send CV and Cover Letter to the email address [email protected]
by Wednesday, June 15th COB , with " ** (Name and Surname) - FSL
Project Manager - COOPI Iraq* " as subject of the email.
Failure to meet the deadline and/or missing information in the email (subject
or attachments) will result in the application being discarded.
Due to the high number of applications, only shortlisted candidates will be
contacted.