HR Coordinator (Head of service and SMT member) Pool for future opening

Deadline Date ‎2022-‎06-‎17Classification of function: C-‎4-‎1
Salary:‎3200
Transportation allowance:‎60 USD
Health Insurance- covered ‎100% including optical and dental
General Responsibilities
The HR Coordinator is responsible for providing strategic leadership for the
management and the implementation of Tdh HR policies at delegation level.
S/he is responsible to define, adapt, plan, and supervise the implementation
of the delegation’s human resources frameworks, procedures and policies
adhered by all staff while respecting the local context, local legislation and
Tdh policies and values.
The HR Coordinator will lead the HR team to ensure high quality and efficient
staff recruitment, contract management, orientation, learning and development,
performance management, code of conduct compliance, employee engagement and
staff care/wellbeing.
The HR Coordinator will maximize staffing resources, promote a positive
organizational culture, and ensure efficiency of work processes.
Specific Responsibilities
Analysis of the socio-economic context and legal framework
* Track and monitor the changes in the cost of living at national and local levels as well as the labour market by performing benchmarking of salary package of other humanitarian actors
* Analyse the national legal context and ensure compliance with existing legal and governmental reporting requirements
* Ensure all legal HR obligations are fulfilled
* With the support of a legal advisor/lawyer, review and update internal policies, procedures, and internal staff regulations in accordance with the Iraqi legal framework
* Ensure the HR processes are adapted to the social and cultural context in Iraq
* Actively participate to NGOs meetings, HR cluster, and any relevant coordination structures for best practices sharing
Strategic HR Leadership and Management
* Devise and deliver a planned HR approach to attracting, developing, inspiring and retaining the right people with the right skills to achieve strategic, high-quality programmatic outcomes
* Determine workforce needs, identify human resources and competency gaps, and devise a development and workforce plan to facilitate nationalizing roles and retaining staff
* Actively participate in proposal design and grants opening and review meetings specifically advising on organizational structure, position scoping, demographic/staffing analysis and other inputs critical to ensure strong HR foundation to support program quality.
* Be the budget holder for the HR related expenses (salary, training, etc.).
* In coordination with the Country Representative, support, and advice on the HR structure of the Delegation, participate in annual budget preparation and revision.
* Review and approve job position requests, job descriptions, and make recommendations, ensuring accuracy, consistency in the documents
* Provide strategic compensation analysis to drive nationalization strategy and ability to attract high-quality talent
* Support the transition of the mission to a more sustainable organizational structure with less reliance on international personnel positions
* Consolidate, update, and improve the organizational chart for the Delegation, clarifying hierarchical and functional links in line with the classification grid
* Define and review function and salary structure
* Coordinate annual compensation review process and compensation adjustments with the Finance Coordinator
* Regarding respect of code of conduct, lead or co-lead investigations and ensure issues are resolved and appropriate follow-up is carried out
* Advise supervisors in determining appropriate disciplinary action plans in a judicious manner
* Follow-up disciplinary measures and related employment law matters
* Contribute to the monthly Sitrep report
* Take part in drawing of donor reports, focusing on the analysis and the HR cost of the projects
HR management of national staff
* Ensure that HR procedures and policies are implemented and respected across the Delegation
* Ensure that all staff are informed and trained about the existing policies as well as any changes related to staff regulation.
* Ensure the uniformity in the understanding, knowledge, and application of HR policies/procedures at all relevant levels such as coordination and bases
* Develop and harmonize the necessary HR tools and supervise the implementation by all field HR teams
* Oversee recruitment procedures for the Delegation and play a leading role in the strategic planning of the mid-to-long-term staffing needs
* Ensure that recruitment and hiring procedures are respected: validate the Delegation’s recruitment needs, job descriptions, job announcements, selection process and contracts
* Ensure that any newly recruited employee for the Delegation received the proper administrative and induction briefing
* Review at least twice a year the “Welcome at Tdh” training for newcomers.
* Supervise the signature & renewal of all the employment contracts with national staff, according to Iraqi law and to Tdh rules and practices
* Supervise the hard and electronic archiving (paperless project) of the personnel files while ensuring personnel data confidentiality
* Supervise the administrative and payroll procedures in conformity with social legislation and Tdh guidelines
* Supervise the payment of Tdh employees on due time and of social contributions of Tdh as an employer
* In partnership with the Finance Coordinator and the Country Representative, take part in defining salary and social policies for staff and implement the validated policies
* Evaluate risks linked to changes in compensation and social policies
* Take part in abuse and risk prevention management, following Tdh procedures
* Ensure proper application of the internal control framework including compliance with HR Regulations, instructions, procedures, staff regulations and audit
* Perform regular field visits to control and supervise the human resources matters, and report to the related coordinators for implementation of key recommendations
* Ensure that disciplinary procedures are respected and adequately applied
* Support the Country Representative for the administrative monitoring of disputes when dealing with administrative authorities and, if necessary, legal authorities
HR management of international staff
* Take part in the welcome and administrative briefing for the international personnel
* Ensure the administrative follow-up of the international personnel in collaboration with Headquarters (annual leaves, R&R, etc.)
* Supervise the bookings of national flights tickets and the organization of international trips for Tdh staff in link with HQ
* Manage the visa application process and ensure a proper follow up of the status of all international personnel
* Ensure that the internal staff regulations for international personnel and procedures are respected by all
* Ensure the appraisal process and training needs are implemented on time
* Ensure proper follow up on contracts and communicate with CR and HQ for appropriate decisions making
Staff Performance Management and Development
* Serve as a reference of supervisory excellence; supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews
* Provide constructive feedback and counsel on career paths and professional development for HR team; establish a culture of continuous learning opportunities
* Support the management, coaching and development of national and international staff to build a cadre of skilled, committed, and motivated staff
* Support senior staff in the development of annual training plans to continue to pursue nationalization of senior and management positions
Reporting/Communication
* Ensure HR national administrative reporting in accordance with the time frame specified by the administrative calendar
* Establish and maintain relations at a national level with local labour laws regularly, approve information collected by law firm and integrate this information in internal documents
Take part in meetings relating to HR issues, representing Tdh on HR issues.
Tdh Global Code of Conduct and Risk Management Policies:
Fully complies with Tdh’s Global Code of Conduct and systematically reports
any breach to the Code through the whistleblowing procedure: raises awareness
within the Foundation on abuse and violence and the rights deriving therefrom,
respecting the rights and dignity of children, members of the communities and
our own Staff
Commits to respecting Risk Management Policies including: Safeguarding
Policies (Child Safeguarding Policy, Policy on the Protection against Sexual
Exploitation and the Directive on Staff Misconduct at the Workplace), Safety
and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing
of Criminal Activities Policies
Commits to reducing the risk of abuse and harm by developing a culture of open
and informed leadership within the organization and in our work with children
and the communities in which we intervene in.Requirements for the position

Education / Qualifications
University degree in HR or advanced level diploma in HR, Management, or Public
Relations

Experience
At least ‎5 years of HR experience, with ‎3 years in a similar position.

Languages*
Fluent in English and Arabic (written and spoken), Kurdish and any other local
languages are an asset
IT Knowledges
Advance IT knowledge (hardware and software, Microsoft Office, Homere.Application Process:
Application should contain the following two attachments: CV and Cover
letter.
Application should be submitted to " [email protected] " with
writing the exact subject ( HRCO - Erbil)*. Otherwise CV not be accepted.
* Applications will be review on-rolling basis.
* Sending CV with Link will be disregarded.
* Only short-listed candidates will be contacted.