Project Secretary (Arabic Speaking)

21610BR
Requisition Number:
21610BR
Description:
At Stantec, we approach every project as a partnership, because our work
creates a lasting impact on our clients' communities. We believe that when
smart, passionate, creative people come together, real possibilities are
within reach.
Our people are at the heart of everything we do; they give our work purpose.
If you want to be a part of our unwavering team and can bring your sense of
imagination and determination to every challenge, then this is the right place
for you.
Stantec is currently looking for a Project Secretary to join our dynamic team
and support on a construction supervision project of a large office building
complex which will accommodate the client's administration and operation
employees. This project will have related functional and supporting facility
buildings in Abu Dhabi.
Some of the key job responsibilities of this role entail this following:
Key Duties and Tasks:
* Manage electronic document management system as well as hard copy records on as per company system.
* Maintain and examine files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments.
* Ensure all documentation is controlled in accordance with the company's procedures for document control.
* Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).
* Upload and distribute documents to relevant parties in accordance with the document distribution matrix workflow.
* Maintain and update logs to ensure accurate status of submissions
* Prepare necessary data reports for various parties in a timely and accurate manner.
* Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.
* Drive improvement to document control processes and procedures.
* Manage and monitor the use of various form set ups among team members.
* Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding issues.
Title:
Project Secretary (Arabic Speaking)
Qualifications:
* At least ‎10 years' experience in a similar level role in the GCC
* Diploma from accredited institution.
* The ability to manage a heavy workload, with a close attention to detail.
* Excellent computer skills
* Arabic Letter Writing Experience Mandatory
* Arabic-English bilingual
Employment Type: Full-Time
Job Type: Regular
Job Category: Business Support
Preferred Specifications:
* Arabic-English bilingual
* Must have previous on site experience or working within a consultancy
About Stantec:
We're active members of the communities we serve. That's why at Stantec we
always design with community in mind. We believe growing a great design
company happens from the inside out. We look for people who are drawn to use
every talent they possess, plus creativity, determination and a drive to do
the extraordinary.
The Stantec community unites approximately ‎22,000 employees working in over
‎400 locations across six continents. We collaborate across disciplines and
industries to bring projects to life. Our work as architects, engineers, and
consultants from initial project concept and planning through design,
construction and commissioning is built on a solid history of success. So,
when we take on a project, we see the opportunity to make a lasting connection
with the people and places where we live and work. Redefine your personal
best. Join us!
Location :
United Arab Emirates-Abu Dhabi
Country:
United Arab Emirates
State/Province:
UAE
City:
Abu Dhabi