Site Secretary - 6 days

Our People & Places Solutions business - reinforces our drive to improve the
lives of people everywhere and epitomizes the "why" of what we do - the
tremendous positive impact and value our solutions bring to our communities
and society as a whole. From facilities delivering life-saving therapies and
ensuring clean water to enabling the connection of people through all modes of
transportation and providing access to technology - we're integrating a
multitude of these solution elements to build the smart environments of
tomorrow.

Start your Jacobs career with a company that inspires and empowers you to
deliver your best work so you can evolve, grow and succeed - today and into
tomorrow.

Your Impact:

At Jacobs, we push the limits of what 's possible to make the world smarter
and more connected. For the Etihad Rail project that means delivering a new
650km freight rail network across the United Arab Emirates from the Saudi
Arabian border to the Indian Ocean, connecting major industrial ports and
economic hubs across the way and redefine logistics and transport in the
region, providing a modern, safe, efficient and sustainable network. This is a
transformational project for the United Arab Emirates and the wider gulf
region, providing a transportation backbone for freight and passengers as part
of the UAE's strategic growth plan.
Be part of a world class rail project in the UAE and make a major contribution
to an iconic project. Make a difference, be part of the administrative
function on the UAE freight and passenger railway network. The railway will
redefine logistics and transport in the region, providing a modern, safe,
efficient and sustainable network which will connect the seven emirates of the
UAE to its neighbouring GCC countries.
As a Site Secretary, you will be providing administrative and secretarial
support to the Project Director / Senior Construction Manager by preparing
correspondence, highly confidential documents, briefing notes and other
material. You will be responsible for ensuring the smooth flow of all day-to-
day activities in the Constructions Directors' office by managing a high
volume of meeting scheduling, arranging travel and coordinating activities
between the Construction Director, Construction Manager and project team.
You will form part of the administrative function where you will interact with
the Construction team by coordinating and arranging meetings, maintaining the
database, preparing monthly status reports of incoming confidentiality forms
and prepare letters. You will be acting as primary contact and key resource
for the Construction Director, providing liaison between project staff, public
stakeholders and the client. You will be responsible for taking notes at
directors' weekly meetings and project team weekly update meetings and
preparing action Item list for review by attendees. You will manage general
office administration activities by coordinating and resolving equipment and
facilities issues managing area filing (electronic and hard copy, including
email) following records management guidelines, creating and filing
documentation.
Here 's What You'll Need:

As a successful candidate you will have a strong knowledge in DMS (Document
Management System), with strong communication and relationship-building
skills. You must be proficient in MS Office. A pre-requisite of the role is
that you have Middle East experience.
Jacobs. A world where you can.
From our inclusive employee networks, to our positive mental health champions
- we are committed to driving a culture of caring where you can be you.
Joining Jacobs not only connects you locally but globally - and together, our
diverse perspectives and unique backgrounds power our collective strength. We
collaborate and share! By supporting one another, we all succeed.
With safety and flexibility always top of mind, we have gone beyond
traditional ways of working so you have the support, means and space to
maximise your potential. You will uncover flexible working arrangements,
benefits, and opportunities to do good too - from participating in our global
giving and volunteering program, to exploring new and inventive ways to help
our clients make the world a better place. No matter what drives you, you will
discover how you can cultivate, nurture and achieve your goals - all at a
single global company.
Start your Jacobs career with a company that inspires and empowers you to
deliver your best work so you can evolve, grow and succeed - today and into
tomorrow.