VIP Visits/Events Coordinator- All Interested Applicants / All Source

Announcement Number:
Abu Dhabi-‎2023-021RA
Hiring Agency:
Embassy Abu Dhabi
Position Title:
VIP Visits/Events Coordinator-Open to: All Interested Applicants / All Source
Open Period:
‎12/‎11/‎2023 - ‎12/‎23/‎2023 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+‎4
Series/Grade:
LE - ‎0105 ‎8
Salary:
AED د.إ137,‎329 /Per Year
Work Schedule:
Full-time - ‎40 Hours workweek
Promotion Potential:
LE-‎8
Duty Location(s):
‎1
in
Abu Dhabi, AE
Telework Eligible:
No
For More Info:
HR Section
‎000-‎000-‎0000
[email protected]

Overview

Hiring Path:
* Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is ‎06. Actual FP salary determined by Washington D.C.

All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period.
Marketing Statement:
We encourage you to read and understand the Eight (‎8) Qualities of Overseas
Employees before you apply.
Summary:
The work schedule for this position is Full Time (‎40 of hours per week)

Start date: Candidate must be able to begin working within a reasonable period
of time (‎6 weeks) of receipt of agency authorization and/or
clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
As required by job duties.

Duties

Note: All applicants must currently hold or be able to acquire a UAE
residency visa to fill the position. For non-UAE national, the Mission assists
in obtaining the required residency visa to lawfully work in the UAE. Ref. to
Eligibility Question #‎2 and Vacancy Question #‎1: If a non-UAE national has a
valid UAE residency visa, they should answer Yes to Eligibility Q#‎2 and
Vacancy Q#‎1, and attach a copy of residency visa.

Basic Function of the Position:

The Visits and Events Coordinator is one of the three GSO Points-of-Contact
for continuity in the management of visits and TDYs to Post. The Coordinator
is responsible for working closely with the Travel, Motor Pool, Expediting,
and Procurement Units and other Mission sections as needed to schedules
services to meet visit requirements based on requests from the Visit Control
Officer, and in accordance with established rules, regulations and SOPs. The
Coordinator also maintains post 's official visitor list. The Coordinator may
also be called on to support post activities for significant events (e.g.
National Day or conferences). The incumbent is expected to work after hours as
needed. This will likely include approximately two evenings per month
attending functions or working on visits, and approximately ‎3-‎5 hours per week
handling phone calls.

Qualifications and Evaluations

Requirements:
EXPERIENCE: Must have a minimum of ‎3 years ' progressively responsible
experience in administrative work, in work involving the application of
relatively complex material and extensive public contact is required.

Education Requirements:
Two years of college or university studies is required.

Evaluations:
LANGUAGE: Level ‎4 - Fluent in English (Speaking/Reading/Writing). (This
may be Tested)

SKILLS AND ABILITIES: Strong organizational, analytic, and planning
abilities, including strong written and oral communication skills. Very good
working knowledge of Microsoft Outlook, Word, and Excel.

Must possess a valid UAE driver's license. (This may be tested)

Note: Applicants must include a detailed description of the skills and
abilities mentioned above in their job application, as stated in the vacancy
announcement.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and
security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-
Country Nationals (TCNs), working at the U.S. Mission in UAE may receive a
compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR
Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring
preference categories are extended a hiring preference in the order listed
below. Therefore, it is essential that these applicants accurately describe
their status on the application. Failure to do so may result in a
determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
‎1. AEFM / USEFM who is a preference-eligible U.S. Veteran
‎2. AEFM / USEFM
‎3. FS on LWOP and CS with reemployment rights *
*
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran
must submit a copy of their most recent DD-‎214 ("Certificate of Release or
Discharge from Active Duty"), Letter from Veterans' Affairs which indicates
the present existence of a service-connected disability dated within the past
six months, equivalent documentation, or certification. A "certification" is
any written document from the armed forces that certifies the service member
is expected to be discharged or released from active duty service in the armed
forces under honorable conditions within ‎120 days after the certification is
submitted by the applicant. The certification letter should be on letterhead
of the appropriate military branch of the service and contain (‎1) the military
service dates including the expected discharge or release date; and (‎2) the
character of service. Acceptable documentation must be submitted in order for
the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP
and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for
additional employment considerations, please visit the following link.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.

To apply for this position click the "Submit Application" button. For more
information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or
transcripts as verification of educational requirement by the closing date of
this announcement. Failure to provide requested information, or the
information is insufficient to verify eligibility, may result in
disqualification for this position.

All Applicants:
* Residency and/or Emirates ID copy (both sides)
* Two years of college or university studies completion certificate
* Driver's License Copy
* Passport Copy

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
* DD-‎214 - Member Copy ‎4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
* SF-‎50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are
selected for an interview will be contacted via email.

For further information - the complete position description listing all of the
duties, responsibilities, required qualifications, etc. may be obtained by
contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S.
Mission in UAE.