Main Duties
• Supports Executive Director - Finance with diary management.
* Creates meeting agendas, takes minutes and records summaries of actions to be taken.
* Prepares assigned presentations, reports, statistical charts and briefings.
* Ensures all the payments and other administrative systems are maintained and continuously tracked.
* To Effectively provide administrative support to ensure efficient operation in the team.
* Compose correspondence, proofread documents for accuracy and completeness and follow up on actions
* Complete petty cash, reimbursement, and requisition forms
* Assist in all aspects of event planning
* Coordinate projects and spreadsheets with precise attention to details
* Ensures strict confidentiality, discretion, and professionalism at all times.
* Contributes to team effort by accomplishing related results as needed.
* Arrange for meetings as instructed. Include arranging conferences, visual aids and refreshments.
* Assist with tasks assigned as and when required by the management team.
* Provides administrative support to Finance team
Minimum Qualifications
* Bachelor's degree Certificate in relevant field preferred
Minimum Experience
* Previous working experience as an Administrative assistant for a minimum of 1 year is preferable.
Job Specific Knowledge & Skills
* Good communication skills (verbal & written)
* Arabic speaking skills of advantage
* Strong interpersonal skills
* Good knowledge of Microsoft Office (Microsoft Outlook, Word, Excel, PowerPoint)
* Administrative writing and reporting skills
* Strong follow up skills and result oriented
* Data driven mindset
* High ethical standards
* A positive and solution focussed attitude
* A clean enhanced disclosure and Barring service or police check
* Strong ability to prioritize and multi task
Specific Duties
* Act as first Finance contact and guides queries to the appropriate responsible Finance member.
* Coordinates projects as assigned by the Executive Director - Finance and liaises with key stakeholders if and when needed.
* Assists in maintaining schedule and coordinating calendar activities.
* Manage diaries of team members, schedule internal and external meetings
* Assist in planning itineraries, including booking travel and accommodation
* Files, archives and maintains Finance documents and communications as required for governance.
* Participates in group wide Finance meetings
* Ensure direct delivery of confidential material/mail.
* Ensures strict confidentiality, discretion, and professionalism at all times.
* Performs any other assignments or tasks when requested or needed.
* Undertakes any other duties as assigned by Executive Director - Finance
* Below 30 years old * 3-4 years minimum experience in similar posts. * Good knowledge of Quality Management System (ISO) * Experience on Pre-qualification and registration with the ADNOC Group of Companies. * Computer literacy skills and capacity to learn. * Time management a…
Our client is a multinational with operations in 5 continents and one of the world's fastest growing storage providers for energy and other essential products like chemicals. This is a 12 month extendable contract, while we can do a visa - candidates on a sponsored visa are preferred. Only candidat…
Full-time Sub Division: Group ESG Division: Group Risk Management ## **Company Description** Join the UAE 's largest bank and one of the world's largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differ…
The Role **Position Title:** Receptionist/Admin Assistant Employment Type: Full Time Salary: up to 8K AED all inclusive depending on experience and qualifications Job Location: Abu Dhabi, UAE About the Client: One of the pioneer Establishments who is specialized in defense, security, intelligence…
* ## **Maintain employee records** * ## **Update HR databases (e.g. new hires, separations, vacation and sick leaves)** * ## **Process employees ' requests and provide relevant information** * ## **Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes…
G * eneral Administrative Support: P * rovides administrative/secretarial support to the SVP/VP and his team members. G * reet and host guests and office visitors with courtesy and respect. M * aintains a hard copy or electronic calendar for the responsible SVP. F * ollows Hill …
The Role * Provide timely responses to employee queries, offering guidance and support as needed. • Assist the HR team in day-to-day operations, such as onboarding and providing HR support to various departments and coffee outlets. • Aid in collating and interpreting employee surveys, with a fo…
We are actively looking to hire an Sales Admin for our sales team. Requirements: * Coordinating the **sales team by managing schedules, filing important documents,** and communicating relevant information. * Preparing all required **documents for the contracts.** * Coordination with HR/Operat…
The Role An organised and multitasking person who’s able to assist the in-house design team in Document Control management and oversee documents for ongoing projects. The ideal candidate will ensure the proper documents are created and signed, that all data is accurate and that documents are stor…
**Job Number** 23121430 **Job Category** Administrative **Location** Aloft Abu Dhabi, Abu Dhabi National Exhibition Centre, Al Khaleej Al Arabi Street, Abu Dhabi, United Arab Emirates, United Arab Emirates VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Po…