AUH - Corporate Services Assistant - Human Resources (AA)

Job Description (Roles and Responsibilities)
The British Embassy in Abu Dhabi has a vacancy for a Corporate Services
Assistant - Human Resources, grade Administrative Assistant on a fixed-term
contract for one (‎1) year.
The jobholder will be responsible for human resources, Country Based Staff
(CBS) on boarding, they will work closely with the Corporate Services Manager
(CSM), Regional HR Hub, International Academy (IA), Community Liaison Officer
(CLO), and local authorities to ensure effective delivery of this role.
Duties and responsibilities:*
* Own, review, and update on-boarding, induction, and exit processes and documents, ensuring they are up to date and tailored to local needs.
* Ensure all HR processes at Post are consistently and fairly implemented at all times in liaison with the relevant stakeholders (Government Relations Office/ Regional HR Hub /Security/ Pay and Benefits).
* Be the central point of contact for all employee queries and cases relating to all HR processes.
* Own maintenance of personnel records, ensuring compliance with data protection and privacy legislation.
* Review the arrival and departure tracker, understanding the MS flows to ensure that information is smoothly sent to all concerned stakeholders.
* Regularly update hiring managers on stages of boarding.
* Review and update staff master list, ensuring that information flows from CBS/UKB tracker smoothly. Keep the MS flows up and running. Close engagement with the relevant stakeholders.
* Review all the letter templates in a timely manner and ensure that the automatic letter tool operates efficiently. Identify any discrepancies and rectify with the support of IT team.
* Organise and execute the corporate services induction for new joiners (CBS, UK Based Staff and spouses) along with other colleagues within Corporate Services and Post Security teams. This includes ensuring stock of new arrivals gift bags and having them ready for Induction timings.
* Manage and cascade all corporate communications in relation to HR matters (employee engagement surveys, wellness initiatives, appraisals, and learning and development offers); maintain all HR content on Post shared sites.
* Review of HR landing page, update all the relevant fields/sections.
* Support other members of the team as required and perform other related duties as required and assigned.
The above list is not exhaustive, and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy 's emergency planning and any response to a crisis.
Key behaviours required:
* Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
* Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
* Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
* Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
Essential qualifications, skills and experience
* Previous HR experience, either in the public or in private sector.
* Demonstrated ability and experience in an administrative support position, with excellent computer skills and in using MS Office programmes (Teams, Outlook, Word, Excel, and PowerPoint).
* Demonstrated initiative, adaptability, and the ability to work flexibly both in a small team and individually. Excellent team working skills, with strong ability to build co-operative working relationships across a large network, including external contacts.
* Ability to handle confidential employee issues/ information and interact with colleagues and stakeholders in a professional and sensitive manner at all times.
* Excellent communication skills in English, strong communicator (written and spoken) with an ability to influence at all levels. Able to express ideas and messages clearly and concisely.
* Excellent organisational skills, including ability to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail.
* Strong interpersonal skills, self-motivated, results-driven and customer service oriented. Keenly aware of customer requirements and how to drive customer satisfaction.
Desirable qualifications, skills and experience
* Experience with the Microsoft Power platform (Automate, Flows, SharePoint lists)
Required behaviours
Making Effective Decisions, Managing a Quality Service, Communicating and
Influencing, Working Together
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎9 August ‎2023
Grade
Administrative Assistant (AA)
Type of Position
Fixed Term, Full-time
Working hours per week
‎35
Duration of Post
‎12 months
Region
Middle East & North Africa
Country/Territory
United Arab Emirates
Location (City)
Abu Dhabi
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
AED
Salary
‎9,112
Start Date Start Date - day Start Date - month Start Date - year
‎1 October ‎2023
Other benefits and conditions of employment
Working hours and remuneration:
The Embassy aims to offer an attractive working environment and
remuneration package for this role, which includes ‎25 days of leave per annum
(calculated pro-rata)
Salary is at AED ‎9,112 per month.
There are no other allowances payable as part of this package. No
accommodation and relocation expenses are payable in connection with this
position.
The Embassy is open from Monday to Friday, from ‎07:30 to ‎18:00. Conditioned
working hours are ‎35 hours per week, and specific working hours for this role
will be confirmed at a later time.
The successful candidate will be required to transfer their visa under the
Embassy's sponsorship.
Additional information
*How to apply:
Interested candidates must include attach the following in their online
application form:
* an updated Curriculum Vitae (CV)
* a covering letter/ motivation essay stating how you meet the requirements of the role.
* Examples in the relevant sections of the online application form of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Closing date for applications is at ‎23:55 UAE local time on 9th August
‎2023.
Applications received after the stated deadline will not be considered.
Process:
The recruitment process, including security clearance, is expected to take
around two-three months. The security clearance process includes checks
available in country and with UK, dependant on the security level required for
the role and the candidate's profile and UK footprint. You may experience some
delay in the progress of this recruitment campaign, and we are working hard to
minimise any disruption.
Appointable candidates who were unsuccessful at interview may be placed on a
'reserve list'. If during the reserve period of six (‎6) months the same or a
largely similar role becomes available, that role may be offered to the second
or subsequent candidate.
The start date mentioned in the job advert is a tentative start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances.
The British Embassy in Abu Dhabi is an equal opportunities employer,
dedicated to inclusivity, a diverse workforce and valuing difference.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.