PRO

ABOUT ZAHRAWI GROUP
Zahrawi Group is a leading company in the GCC Healthcare Industry with its
presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and
distributes high-quality products and services to Hospitals, Clinics,
Laboratories, & Analytical Industries.
JOB BRIEF
The incumbent is accountable for renewing the residency visas for existing
employees and processing visas for new joiners. They are also responsible for
ensuring all company documents, including license registration and Ejari are
done efficiently and in
Issuing New Visas:
* Typing "first visit" (job offer, contract, pre-approval)
* Submission of job offer and payment for approval with MOHRE
* Submission of contract with MOHRE
* Scheduling staff's medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.
* Make sure that the Emirates ID is received.

Renewal of Visas:
* Scheduling staff's visa and medical tests and coordinating with internal and external departments to ensure they are done in a timely manner.
* Managing the renewals of all Labor Permits as per Trade licenses efficiently and in a timely manner.
* Ensuring all visas, medical and labor permits are up to date and arranging the renewals before the expiry.
* Update the Master File with the new renewal date.

Leavers:
* Typing and submitting the cancellation request with MOHRE.
* Creating the Leavers form on Netsuite and follow up with the managers for their approval.


Immigration:
* Follow up for regular updates on all work and migration standards from the government offices and informing the HR Department of any changes in the procedures and rules.
* Collecting and providing periodical updates from the government authorities on all Labor and immigration rules to keep the HR Department aware of the changes in the rules and procedures.


Insurances:
* Following up with the Admin Manager for all new employees' insurances
* Following up on all cancellations for leavers

Queries:
* Responding to staff queries on Visa/ Labor/ Passport related matters.
* Assisting in answering all general inquiries concerning labor and immigration matters.
* Updating Master file with all the information for the new employees and for promotions/transfers.
* Filing of all documents (hard and soft copy)
* Preparing letters requested by the employees with Elizabeth signature.
* Preparing and following up with the employees for all undertaking letters (trainings)
* Preparing reports as requested by the Group Compensation & Benefits Manager.
*
Administration:
* Maintaining a database of all passports and residence visas by scanning all documents and directly updating the database when details change.
* Responsible for checking and collecting mail.
* Timely filing of the HR documents in the filter folder.
* Updating the Masterfile data and Netsuite Document management on a regular basis.
* Representing the company at different offices like Airport Embassies, Police Station, Ministries/Municipalities, and other government Departments when needed.
* Dealing promptly and productively on general enquiries about PRO functions.

LOCATION: UAE - Abu Dhabi
JOB TYPE: FULLTIME
JOB POSTING DATE: ‎21-‎06-‎2023
DIVISION/DEPARTMENT: HR