The Role
* Attend to visitors and deal with inquiries on the phone and face to face. • Answer telephone, screen and direct calls. Take and relay messages. Greet persons entering the office. • Ensures knowledge of staff movements in and out of office. General administrative and clerical support. • Prepare letters and documents as requested. Receive and sort mail and deliveries. Schedule appointments. Organize meetings. Tidy and maintain the reception area. • Track shipments sent by suppliers and their clearance status. • Comply with documented administrative and operational processes of the division. • Organize filing system for each category of documents and maintain them. • Compose and process business correspondence, memorandum and faxes maintaining the templates for all. • Receive incoming faxes and ensure that they are distributed to the concerned addressee. • Maintain inventory of office supplies and monitor their movement. • Procure office stationery and other office related supplies.
Requirements
* Must be available in the UAE. • Excellent verbal communication • Good telephone communication etiquette • Organized and resourceful • Customer-focused • Active listener • Adept at prioritizing, scheduling and multitasking • Ability to handle office equipment (e.g., the telephone system, printer and the fax machine) • Fast and eager learner
About the company
Excelsior is a bespoke HR and recruitment consultancy, specialising in the
Security, Facilities Management, Education and Automotive sectors. Excelsior
provides a high quality, reliable and affordable solution to companies in
these sectors. Exciting opportunities and market insights will be regularly
posted on this page. If you are a talented individual looking for a change,
then our highly experienced Consultants are ready to match you with an
exciting new career opportunity.
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