Events Coordinator - Apex Invest

Events Coordinator - Apex Invest
Location: Abu Dhabi, United Arab Emirates
Date Posted: May ‎26, ‎2023

Description*
**Apex Invest - Events Coordinator*
As the Events Coordinator you will play a crucial role in supporting the
global scaling of the Apex Invest Events business. Reporting directly to the
Head of Events - Apex Invest, you will be responsible for

Your primary objective will be to deliver our first Abu Dhabi event as part of
Abu Dhabi finance week in conjunction with ADGM. You will work closely with
the our ADGM Coordinator and the Head of Events, to organise and deliver a
profit making event to launch the Apex Invest Event series in the Middle East
Role Responsibilities* - Initial Abu Dhabi Event :
* Onsite delivery of the event and key contact person to support smooth delivery of the sessions
* Be the eyes and ears for Apex Group on the ground in Abu Dhabi, supporting the launch and deliver of our inaugural middle east Apex Invest Event in November
* Work closely with your contact at ADGM to liaise on and deliver key requirements for the event
* Speak daily with the Head of Events, based in New York, to ensure alignment and constant communication
* Product weekly progress reports on events organisation and support the Head of Events and Head of Allocators maintain ongoing reporting requirements and success metrics
* Work with the broader global marketing team to ensure promotional requirements for the event are delivered via the relevant teams: ie. Email marketing, social media, website updates etc.
* Work closely with the Group brand team and ADGM on event signage and branding - always with an eye to deliver maximum exposure for the Apex Invest brand
* Work closely with the Head of Events to update and evolve marketing and signage to include sponsors as they sign.
* Negotiate with local stakeholders in Abu Dhabi as required.
* Maintain oversight on registration for event via platform and keep aligned with client service team to ensure a smooth process and track to KPIs.
* Assist registrants by handing over to client service team for us of events platforms where needed.
**Role Responsibilities - Ongoing :*
* Support the organisation and logistics of a global series of events
* Research and negotiate with global suppliers to find the best price points on venues, logistics, AV etc.
* Focus on ensuring the events are as profitable as possible with associated KPIs
* Work with the Apex Group events manager to brainstorm new ideas for evolving the events series to create a truly unique and memorable experience.
* Work closely with the Group Events Manager to align Apex Group events and gala dinners with Apex Invest events.
* Liaise with suppliers to maintain strong relationships and negotiate discount pricing.
* Deliver onsite event support in other countries to successfully deliver of the Apex Invest event series across multiple global locations
* Ensure contracts, POs and invoices are processed via the correct systems in a timely manner and deadlines are adhered to by building strong relationships with finance.
* Assist with logistics and design elements with the venue and exhibiting company and Brand team to ensure both parties have relevant information needed.
* Liaise with speakers and events sponsors deliverables surrounding the event as required: collecting all necessary information (Headshots, Logos, Bio, Panel Prep Times) - be the main pint of contact for anything logistic elated.

Skillsets required:
* Strong negotiation skills
* An ideas person
* An eye for detail
* Exceptional organisational and events management skills
* Able to work under pressure
* A strong collaborator and excellent communicator
* Able to work in a global team and flexible to work closely with teammates across timezones
* Knowledge of Pardot and Salesforce - nice to have?