Document Control Manager ( Saudi National ) M/F

General information

Organisation

Egis is a global consulting and engineering firm working in construction,
transport and mobility services. Our mission: create and operate intelligent
infrastructure and buildings to further the transition to a low-carbon economy
and contribute to more balanced and sustainable territorial development.
To support our growth dynamic, we offer a wide variety of career opportunities
in more than ‎120 countries.
Joining our Group and its ‎16,000 employees means, above all, sharing our
values as a people-first company, strongly committed to sustainability and
innovation.

Reference

‎2023-‎9543

Position description

Job title

Document Control Manager ( Saudi National ) M/F

Contract type

Permanent contract

Job description

Overview
The Document Control Manager is responsible for the leadership and management
of document control across program to ensure that a suitable strategy,
processes, procedures and systems are in place to manage documents effectively
in both electronic and hard copy format across the program.
Responsibilities
* Develop the Project templates and Project Delivery Platform;
Implement and maintain timely and effective document controls process,
procedures and
systems.
* Provide functional expertise during the installation of Aconex systems by mapping the "As-Is" process.
* Developing a robust workflow and process for Aconex system implementation.
* Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc).
* Provide document controls requirements to be included in all Managed Contracts.
* Review Contractor & Client Document and Drawing templates and approve the same to maintain consistency.
* Maintain/Update document logs from all Project parties, follow appropriate filing of documents.
* Provide overdue pending document reports to follow-up with Client / Contractors.
* Take custody of, sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work, calculations, data sheets, O&M manuals, Material Requisitions, Vendor documents, reports, electronic files etc. internally or to the Client;
* Be knowledgeable of the PMC Agreement terms and conditions, and the terms and conditions of all Managed Contracts, as they relate to Document Control and assist the Project Director, and Contracts/ Manager with the day to day handling of documents.
* Advise of errors found in Contractor documents to minimize project costs or schedules.
* Establish and Maintain communications to ensure accurate and timely flow of information.
* Responsible for the storage of the active and archived documents to prevent damage and deterioration.
* responsible for identifying, collecting, indexing, filing, maintaining and
disposal of quality records;
* Perform all other position related duties as requested.

Profile

Skills & Competency
* have at least ‎12 years of experience in using document control platforms on multi-programme, large scales constriction projects.
* BSc/MSc or BEng/MEng holder.
* Moderate to advanced knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Visio & Outlook);
* Work experience in EPC / Engineering Projects ;
* High level of proficiency in Aconex implementation;
* Ability to work independently, multi-task, prioritize and meet deadlines;
* Expected to utilize independent judgment to adapt practices, procedures and techniques as required to accomplish duties and responsibilities of the job;
* Ability to interact in a professional and respectful manner;
* Experience in dealing with confidential and highly sensitive materials and deadlines;
* Fluent in English

Position location

Job location

Middle-East/North Africa, Saudi Arabia

City

Abha

Candidate criteria

Minimum level of education required

‎4-Bachelor of Arts / Bachelor of Science

Minimum level of experience required

Over ‎10 years