Siemens Mobility (SMO) is the world's leading provider of mobility solutions
that enable the efficient, safe, and environmentally friendly transport of
people and goods - and help improve the quality of everyday life for millions
of people on all continents.
Motivated by innovation, we develop intelligent solutions for the growing
digitalization of the transport sector. Our range of offerings includes rail
vehicles, rail automation, road traffic management systems, rail
electrification and services.
Today, we are recruiting for the Executive Assistant for Siemens Mobility
Saudi position to join our Project Team in Riyadh. This is an excellent career
opportunity for talents from Rail /Transportation Business looking to join a
truly international team.
Join Siemens Mobility and help us re-imagine the world by finding solutions
and making the world a smarter place for tomorrow.
Overview / Mission of function
The Executive Assistant and Office Manager support the Executive Management and
the management team of Siemens Mobility Saudi Ltd. across a broad set of
executive responsibilities and administrative tasks.
Your Role - International, Challenging and Future-Oriented!
* Supports the Executive Management in accomplishing their respective personal targets, duties and responsibilities.
* Develops and leverages relationships within and across organizational units and external clients to achieve objectives of the organization.
* Manages in- and outbound correspondence and monitors all information flows, including maintaining archiving/filing (paper and electronic files).
* Schedules, prepares & accompanies appointments / completes minutes of meetings as needed.
* Coordinates, establishes and processes travel arrangements of the Executive Management and the management team as needed, including management of travel expense claims after the trips
* Manages general expense claims for Executive Management
* Coordinates and executes all tasks connected with company cars (leasing vehicles), including arrangement of maintenance appointment, annual technical inspections, approvals to use cars outside KSA a.s.o.
* Collects required data, forwarding them in orderly fashion and following up all data during the process of obtaining visa for visitors or future employees from abroad
* Translation of letters, certificates etc. from Arab into English and vice versa
* Organizes meetings on request (participants, venues, note taking, minutes)
* Organizing events like town hall meetings, family days, sports tournaments etc.
* Booking of hotels, drivers, and security (if required) for visitors
* Analyzes and executes strategic or operational tasks in the assigned functional area.
* Gathers, analyzes and evaluates relevant data, providing comprehensive reports and decision memos.
* Prepares, edits, distributes, files document, reports and briefings.
* Supports in other administrative tasks as needed, e.g. marketing activities, selection of new team members, manages integration of new team members as appropriate.
* Manages office supplies and IT support
* Supports in preparation of annual plans and budgets, completes analysis of monthly reporting activities
* Maintains confidentiality of all sensitive or proprietary information
* Special tasks from time to time, e.g. supporting bid preparation, supply chain management, government relations etc.
Your Qualifications and Skills - Digital and Solid!
* Bachelor's degree or equivalent qualification from reputable university or College
* At least 3-5 years' work experience in similar function ideally from similar organization structure.
* Willing to live in Al-khobar.
* General knowledge about Siemens and Consulting Services Industry is highly preferred
* Solid ability to understand processes and working tools to fulfill their purpose, how to effectively utilize them and improve.
* Combines editorial and visual elements in a professional way.
* Excellent MS Office knowledge, Outlook, Excel, Word and Powerpoint.
* Excellent communication skills combined with a team work mindset
* Flexibility in work location and time availability
* Fluent level in English and Arabic, German language skills are a plus
What else do you need to know?
As a world leader in developing and producing the most advanced technologies,
we improve lives and further human achievements worldwide, while also
protecting the climate - all thanks to our employees. Working with us, you
have the foundation to develop personally and professionally. We give you the
chance to do something significant, that benefits society and human progress.
We give you the chance to create a difference.
At Siemens we are always challenging ourselves to build a better future. We
need the most innovative and diverse Digital Minds to develop tomorrow 's
reality. Find out more about the Digital world of Siemens here :
www.siemens.com/careers/digitalminds
Diversity at Siemens is our source of creativity and innovation. Having
different types of talent and experiences makes us more ambitious and better
prepared to respond successfully to the demands of the Society. Therefore, we
value the candidates that reflect the Diversity that we enjoy in our Company.
Please find more information at www.siemens.com
We are looking forward to receiving your online application.
Please note: Only complete applications can be considered in the selection
process.
Organization: Siemens Mobility
Company: Siemens Mobility Saudi Ltd
Experience Level: Early Professional
Job Type: Full-time