Job Main Scope:
It is a creative and enthusiastic technical assistant to support Europe,
Middle east, and Africa team with administrative and technical tasks. This
role will provide pro-active high-level secretarial support, in this busy and
demanding environment, a top level of service is always required.
The PA is self-starter and can interact with senior and international network
both inside the business and externally. He/she must be capable of managing
his/her own time effectively, manage a high volume of work (much of which is
required in short timescales and with high accuracy to meet the Company's high
standards of Corporate Governance). Composing communications, scheduling
meetings/ events, and creating both regional and global reports. The role will
require high-level administrative skills, technical training, and the ability
to work with diversified teams and cultures.
Job Key Responsibilities:
As PA Assistant:
* To act as a PA to RA Head EMEA, providing the support necessary to aid in travel arrangement, agenda management, and other necessary areas, to enable them to manage their schedule and workload seamlessly.
* To organize an accurate and workable meetings schedule for the director and team, prioritizing and proactively managing competing priorities.
* Diary management - filtering and prioritizing, avoiding clashes, planning meetings ahead.
* Organization and administration of local meetings & visitors, including regular Team meetings - coordinating all logistics i.e. attendees, timings, equipment and rooms.
* Management of external stakeholders - responsible for reception and smooth running of meetings.
* Screen, respond to and redirect mail, as appropriate.
* Process travel expenses and invoices.
* Travel management - preparation of itineraries, visas, transport, etc.
* Proactively collaborating with PA's within the company.
* Share best practices and Ways of Working.
* managing different meeting (Scheduling & MOMs)
* Organize head of RA travel arrangements.
* Organize EMEA RA regional meetings and events.
* Provide technical assistance to EMEA leads.
As Regional Coordinator:
* To be responsible for pulling together presentation and pre-reading materials and collating in a timely manner, in preparation for meetings.
* Work closely with EMEA 1UL BG leads on data collection for global reports
* Responsible for RA EMEA communications, and RA newsletters.
* Pro-actively tackling issues related to administrative processes to ensure speed and efficiency across EMEA.
* Ownership of JML (Joiners, Movers & Leavers) process for the team.
* Creation and Management of documents database.
* Managing Budget reports across EMEA.
* Managing team events (Regional meetings, team buildings etc…)
Job Requirements & Qualifications:
* Bachelor's degree in relevant studies
* 2 to 5 years of Experience
* Fluent English (verbal and written)
* Excellent verbal and written communication skills
* The position involves communication with staff at all levels throughout the Company and external contacts.
* The incumbent will be required to build and develop knowledge of key individuals and respond appropriately to queries and requests.
* proficiency in MS office : excel, power point , word is a must
* Digital skills: powerBi or any alike is a plus
* Event management
* Strong Presentation Skills and Creativity
Unilever is an organisation committed to equity, inclusion and diversity to
drive our business results and create a better future, every day, for our
diverse employees, global consumers, partners, and communities. We believe a
diverse workforce allows us to match our growth ambitions and drive inclusion
across the business. At Unilever we are interested in every individual
bringing their 'Whole Self' to work and this includes you! Thus if you require
any support or access requirements, we encourage you to advise us at the time
of your application so that we can support you through your recruitment
journey.