Programme Assistant - Women's Economic Empowerment

Background
UN Women, grounded in the vision of equality enshrined in the Charter of the
United Nations, works for the elimination of discrimination against women and
girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights,
humanitarian action and peace and security.
In support of the Government of Egypt's National Strategy for the Empowerment
of Egyptian Women, UN Women's economic empowerment portfolio (‎2023-‎2027) is
focused on promoting women's access to decent jobs and economic opportunities,
through access to capacity development, decent employment opportunities,
reducing the unequal distribution of unpaid care work in the home, and
increased community support for gender equality. Within the overall UN Women
economic empowerment portfolio, this specific work is supported through a
Sida-funded Regional Joint Programme with ILO, and KOICA/UN Women Egypt
programme. In partnership with private sector, including on-going work with
Proctor and Gamble, UN Women Egypt Country Office supports women's economic
opportunities as entrepreneurs - in particular rural women - as well as
supports women-owned businesses' competitiveness within private sector value
chains. Additionally under the economic empowerment portfolio and based on
annual available resources, UN Women Egypt Country Office has a humanitarian
project focused on supporting refugee women and women from the host
communities' access to economic livelihoods within the above processes and to
provide support to the beneficiaries who have experienced gender-based
violence.
Under the overall guidance and direction of the UN Women Economic Empowerment
(WEE) Programme Analyst, the programme assistant contributes to the effective
follow-up and coordination of the above work. S/he facilitates the delivery of
UN Women programme field related activities by contributing to achieving
results and providing advice for enhancements as necessary. She/he works in
close collaboration with the UN Women Egypt Country Office team to ensure
successful achievement of the objectives of UN Women's work.

Duties and Responsibilities
Under the overall supervision of the Programme Analyst, the Programme
assistant will be responsible for the following:
Programme implementation and management support;
Administrative and financial management support.
Support in Programme Implementation and Management Ensuring the Following:
Provide management support in the preparation of programme work plans,
budgets, and proposals for programme implementation arrangements;
Assemble briefing materials and stories for the programmes' visibility and
outreach;
Follow up with partners on the day-to-day implementation of the programmes;
Support the preparations of request for proposals, request for quotations,
events, field visits, etc.;
Support in establishing and maintaining contact with different partners;
Support the UN Women team in the implementation of the control mechanisms
through monitoring of budgets including unutilized/ uncommitted funds and to
keep abreast the programmes' KPIs/ indicators to ensure thorough follow up for
the programmes' monitoring frameworks (PMF);
Support the UN Women team in the financial management of the programmes;
Provide necessary information for the audit purpose and support implementation
of audit recommendations;
Organize, compile and process information for donors, national stakeholders
and UN Women.
Administrative and Financial Management Support
Ensure maintenance of the internal expenditures control system which ensures
that vouchers processed are matched and completed; transactions are correctly
recorded and posted in Quantum (UN Women ERP system);
Take timely corrective actions on un-posted vouchers, including the vouchers
with budget check errors, match exceptions, unapproved vouchers;
Create requisitions in Quantum with all supporting documents for PO creation
and processing of invoices in a timely manner;
Ensure organized filing for following UN Women's regulations in this regard,
ensuring clear and transparent availability of documentation for donors.
Impact of Results
The post has an impact on the overall effectiveness and success of UN Women's
intervention and programme related activities. The assistant will support the
UN Women team in delivering and finalizing all administrative and operational
activities required to speed up implementation and delivery that would be in
line with the programmes' objectives.

Competencies
Core Values:
Respect for Diversity
Integrity
Professionalism
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
FUNCTIONAL COMPETENCIES
Field Competency: Ability and willingness to work in the field and communicate
efficiently with the programme's participants;
Continuous Learning and knowledge Sharing: Encourage learning and sharing
knowledge;
Gender Issues: Demonstrated knowledge on issues related to development, gender
equality and/or poverty reduction;
Soft Skills: Excellent communication, presentation and writing skills in
Arabic and English. Knowledge of any other official UN language would be an
asset.

Required Skills and Experience
Education
Bachelor's degree in Business or Public Administration, development studies or
other relevant degrees, is required.
Experience
Minimum of ‎3 years of relevant experience in programme admin support and
implementation, is required;
Previous experience in UN agencies would be an asset;
Experience in the usage of computers and office software packages (MS Word,
Excel, PPT, etc.) and knowledge of spreadsheet and database packages, is
required.
Language
Fluency in written and spoken English and Arabic, is required.
Application:
Interested Individual Candidate must submit the following
documents/information to demonstrate their qualifications:
A cover letter with a brief presentation explaining your suitability for the
vacancy;
UN Women Personal History form (P-‎11) updated and signed, which can be
downloaded from https://www.unwomen.org/en/about-us/employment/application-
process.
The above-mentioned documents should be merged in a standalone file including
all them, since the online application submission does only permit to
uploading one file per application. Incomplete submission can be a ground for
disqualification.
Incomplete submission can be a ground for disqualification. Make sure that you
provide a valid email address for future communications.
At UN Women, we are committed to creating a diverse and inclusive environment
of mutual respect. UN Women recruits, employs, trains, compensates, and
promotes regardless of race, religion, color, sex, gender identity, sexual
orientation, age, ability, national origin, or any other basis covered by
appropriate law. All employment is decided on the basis of qualifications,
competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the
recruitment and selection process, please include this information in your
application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and UN Women, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to UN
Women's policies and procedures and the standards of conduct expected of UN
Women personnel and will therefore undergo rigorous reference and background
checks. (Background checks will include the verification of academic
credential(s) and employment history. Selected candidates may be required to
provide additional information to conduct a background check).