UNHCR-Admin

Title: Admin
Type of Contract : FTA

TEAM/PROGRAMME: Refugees and Migrants Program.
LOCATION: Maadi and Elmohndseen

GRADE : ‎6
CONTRACT LENGTH: until the end of ‎2023 with possible extension based on
Project extension.

Child Safeguarding:
Level ‎3: The role holder will have contact with children and/or young people
either frequently (e.g. once a week or more) or intensively (e.g. four days in
one month or more or overnight) because they work in country programs; or are
visiting country programs; or because they are responsible for implementing
the police checking/vetting process staff.

ORGANISATION PROFILE / PROGRAMME SUMMARY:
Save the Children International is the world's leading independent
organization for children. We work in ‎117 countries and work, together with
our partners, to inspire breakthroughs in the way the world treats children
and to achieve immediate and lasting change in their lives.
In Egypt, Save the Children International has been working to ensure that
children's rights are respected, protected and promoted since ‎1982. We carry
out both long-term development work and, more recently emergency humanitarian
work.
Projects Scope:
This project aims at providing protection and case management services for
UASC in Greater Cairo. The project will directly support UASC in their
protection needs establishing a tailored, timely, and integrated case
management system in addition to supporting local communities to strengthen
the community-based protection mechanisms through the Community Mentorship
Program.

ROLE PURPOSE:
The admin will be responsible for coordinating the daily hub activities among
the different project's components; in addition to, support in arranging
office management, required logistics, administrative tasks, and Carry over
all the procurement requests;

SCOPE OF ROLE:
Reports to: Senior project officer
Role Dimensions : Close coordination among the different staff based in
the office ( CP officer, MHPSS officer, CM coordinator, Youth, Mentorship
coordinators, Facilitators, and Caseworkers).

KEY AREAS OF ACCOUNTABILITY:
Project Implementation:
* Support SCI team based in Maadi and Elmohndseen Hubs with all administrative and logistical tasks;
* Responsible for coordinating between the different project's components and activities taking place at the hub;
* Support the operation officer in managing petty cash;
* Responsible for the office management of the hub, ensuring main office and kitchen supplies are available;
* Provide supervision over the role of the cleaner and security guard;
* Support administrative tasks related to interns at the hub such as filling and submitting their timesheets;
* Support in organizing trainings, workshops, open days, and other events in the field, as deemed necessary;
* Carry over all the procurement requests;
Reporting and documentation:
* Support in updating and maintaining the project's information management system and archive;
* Maintaining proper inventory records of project material and publication;
* Report weekly to line manager on task updates.

SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:
* Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
* Holds the team and partners accountable to deliver on their responsibilities
Ambition:
* Sets ambitious and challenging goals for themselves (and their team), take responsibility for their own personal development
* Widely shares their personal vision for Save the Children, engages and motivates others
* Motivated and able to work independently
Collaboration:
* Builds and maintains effective relationships, with their team, colleagues, members, and external partners, and supporters
* Values diversity, sees it as a source of competitive strength
* Approachable, good listener, easy to talk to
Creativity:
* Develops and encourages new and innovative solutions
* Willing to take disciplined risks
Integrity:
* Honest, encourages openness and transparency.

QUALIFICATIONS
* Relevant university degree with a minimum of ‎1-‎2 years of successful experience in project implementation with a reputed organization or NGO.
* Previous experience working in a front-desk role, is a must.
* Previous experience in dealing with different nationalities and ages, is preferable.
* Good knowledge and familiarity of reporting mechanisms and styles.
* Highly developed interpersonal and communication skills including influencing and negotiation.
* Excellent Computer literacy (word and excel)
* Excellent working knowledge of English and Arabic (reading and writing) is a must.
* Good knowledge of child safeguarding.
* Commitment to Save the Children values.

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the
role holder may be required tocarry out additional duties within
reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI
Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes
rigorous background checks, reflects our commitment to the protection of
children from abuse.

Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI
anti-harassment policy

Health and Safety
The role holder is required to carry out the duties in accordance with SCI
Health and Safety policies and procedures.

JD written by: IE
Date:

JD agreed by:
Date:

Updated By:
Date:

Evaluated:
Date:

The Organization
We employ approximately ‎25,000 people across the globe and work on the ground
in over ‎100 countries to help children affected by crises, or those that need
better healthcare, education and child protection. We also campaign and
advocate at the highest levels to realise the right of children and to ensure
their voices are heard. We are working towards three breakthroughs in how the
world treats children by ‎2030:

• No child dies from preventable causes before their 5th birthday


• All children learn from a quality basic education and that,


• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees
play a crucial role in helping us achieve our ambitions for children.We value
our people and offer a meaningful and rewarding career, along with a
collaborative and inclusive workplace where ambition, creativity, and
integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document.
Please also include details of your current remuneration and salary
expectations. A copy of the full role profile can be found at
www.savethechildren.net/jobs We need to keep children safe so our selection
process reflects our commitment to the protection of children from abuse.