Procurement Associate G6, Regional Bureau Cairo

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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share
our humanitarian principles. Selection of staff is made on a competitive
basis. We are committed to promoting diversity and the principle of equal
employment opportunity for all our employees and encourages qualified
candidates to apply irrespective of religion or belief, ethnic or social
background, gender, gender identity and disability.

TERMS AND CONDITIONS

JOB TITLE: Procurement Associate
TYPE AND LEVEL OF CONTRACT: General Service, GS-‎6
UNIT/DIVISION: Procurement
DUTY STATION: Cairo, Egypt
REPORT TO: Procurement Officer
DURATION: ‎1 year (renewable)
Note: This vacancy announcement will also be used to build a roster of
qualified applicants for future opportunities within same job profile at G5
and G6 level.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian
agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need.
WFP's Regional Bureau for the Middle East and Northern Africa (RBC), based in
Cairo, Egypt, provides strategic guidance, policy/technical support and
direction to WFP operations and activities in ‎16 countries: Algeria, Armenia,
Egypt, Iran, Iraq, Jordan, Lebanon, Libya, Moldova, Morocco, State of
Palestine, Syria, Tunisia, Turkey, Ukraine and Yemen. These country offices
aim to assist roughly one-third of all of WFP's beneficiaries (approx. ‎30
million) in some of the most critical humanitarian emergencies of our time.
RBC is also active in the 'Changing Lives' side of WFP's mandate, helping
national governments and local communities improve nutrition, livelihoods,
school feeding, social protection, climate and disaster risk reduction and
other programmes that build resilience and support development.

JOB PURPOSE

To provide coordination, administrative services and research to support the
efficient and effective procurement services.

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement.


• Identify and recommend potential suppliers and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.


• Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement, at lowest cost to WFP.


• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.


• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of food and non-food items


• Resolve issues related to delivered food and non-food items, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.


• Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.


• Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials


• Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.


• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.


• Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.


• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.


• Monitor contract execution efficiently based on comprehensive knowledge of production process, logistics and shipping arrangements.


• Ensure that food inspection services are carried out as per WFP standards.


• Identify execution bottlenecks and implement solutions in timely manner.


• Responsible for accurate purchasing data inputs and reports to support informed decision-making.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Demonstrated familiarity with local and international procurement of food commodities/goods/services.


• Experience conducting supplier research and coordinating with various actors along the value chain (producers, aggregators, manufacturers, retailers, wholesalers, and/or traders).


• Demonstrated knowledge of procurement processes and linkages with other Supply Chain functions (e.g., logistics).

STANDARD MINIMUM QUALIFICATIONS

Experience:
* At least ‎4 years of professional experience in procurement/supply chain or similar.
* Minimum ‎6 years of total experience.
Education: Bachelor 's degree is in any related functional area,
additional certifications in procurement is a plus.
Knowledge & Skills:
* Proficiency in MS Office (Word, Excel, and PowerPoint).
* Proficiency in SAP or similar ERP system.
* Excellent interpersonal and communication skills.
* Team player and ability to work in a multicultural environment.
* High level of organization skills
* Problem solving skills
Language: Fluency in both oral and written English and Arabic is
mandatory. Another UN language (Spanish, Chinese, French, and/or Russian) or
WFP working language (Portuguese), is considered an added value.

DEADLINE FOR APPLICATIONS

Interested candidates are invited to submit their application no later than
**Tuesday , ‎1 August ‎2023 (‎11:59 PM Cairo Time).
WFP is committed to an accessible, inclusive recruitment process. Please
contact us at [email protected] to advise us of any disability related
reasonable accommodation or accessibility requests you may have. A member of
the reasonable accommodation team will contact you to confidentially discuss
your needs.
This email is only to be used for any disability related accessibility
requirements, and not for sending the application itself. Due to volume of
applications, any applications or CVs sent through this email address will not
be considered as a formal application and will not receive a reply from WFP.

ORGANIZATIONAL CONTEXT

WFP is committed to diversity and inclusion within its workforce. WFP has zero
tolerance for sexual exploitation and abuse, any kind of harassment, including
sexual harassment, abuse of authority or discrimination. All selected
candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN
Advisory Committee on Administrative and Budgetary Questions (ACABQ),
International Civil Service Commission (ICSC), FAO Finance Committee, WFP
External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other
similar bodies within the United Nations system with oversight
responsibilities over WFP, both during their service and within three years of
ceasing that service.

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All WFP Employees are expected to demonstrate the following competencies and
standards of behaviour, aligned with our core values and principles of
WFP LEADERSHIP FRAMEWORK : Leads by example with integrity, Drives
results and delivers on commitments, Fosters inclusive and collaborative
teamwork, Applies strategic thinking, Builds and maintains sustainable
partnerships. Candidates ' alignment with these behaviours is assessed in our
selection process.
WFP will not request payment at any stage of the recruitment process
including at the offer stage. Any requests for payment should be refused and
reported to local law enforcement authorities for appropriate action.