HR & Admin Executive

Further your career at Ball, a world leader in manufacturing sustainable
aluminum packaging. Achieve extraordinary things when you join our team, and
make a difference in your professional development, the community, and around
the globe!
Purpose of the position:
To assist the Plant HR manager in the continuous improvement of the function,
providing support to the Management team .
The HR & Admin executive also has responsibilities to the over plant and
central HR function by following Ball's group control frame work

Key responsibilities include:
* To follow and maintain organisation's SOPs and safe working practices.
* Comply with all legal requirements related to environment and safety
* Comply with Ball's Integrated Management Systems (ISO9001 / ISO14001 / OHSAS18001) & BRC/IoP standard, Smeta Standard.
* Monitor and responsible for Statutory compliance of various industrial laws including labour law related to payroll functions
* Support during audits and provide accurate data to audit team and compliances.
* Weekly follow-up on attendance & Leave Management records.
* Vehicle management: Manage employee vehicle e.g. bus for company employees, car service provided.
* Support for Hotel and guest management. Give direction and strategy to peers and staff
* Hotel & Travel, Vehicle booking , Food Arrangement for guest, visitors, Expats & employees as and when required.
* Daily follow up and Update with housekeeping, catering, Vehicle Vendor for Good keep of all office Regular requirements.
* Courier management, courier record keeping for inward - outward & their tracking, with the support of Security
* Guest Management at office.
* Responsible for Housekeeping and complete cleanliness of office Premises.
* Conference Hall & Meeting Room management
* Should be good at data entry & MIS Management
* Support the HR Team on various MIS requirements.
* Control and update the employee's vacation balance.
* Quarter follow-up meeting with line managers to review vacation balances and ensure following vacation plans to allow employees finalize their balances during the year.
* Control the Medical services provided and control the Medical Budget.
* Support Employees with all Medical requests/complains.
* Implement quarter medical service survey and lead the meeting with the service provider to discuss any suggestions, requests or complaints we have.
* Manage Catering Services inside the plant.
* Lead regular audit for catering service provider in coordination with EHS & Quality dept. including checking their facility, control systems and process.
* Arrange & coordinate team buildings and different employee events
* Manage Employee feedback surveys on team building, events and activities.
* Audit, update and upgrade the working place in plant (offices, facilities and meeting rooms).
* Coordinate booking and arrangements of all internal and external trainings.
* Maintain knowledge of Embassies requirements and reporting new regulations for all visa types.
* Handling the Business visa applying process and arranging the requested documents for employees and visitors.
* Record and forward bills to the accounting department after approval of HR HOD.
* Continuous Support in Plant and Engineering Projects. Including setting employees and contractors schedules and managing all the needs and requirements during projects like meals, transportation ..etc.
* Create Admin & HR PRs on SAP
* Support the Supply Chain dept. in making deals with different hotels and travel agencies and updating it.
* Communicate with employees All internal and external announcements.
* Provide Safety Induction when needed (EHS Committee)

Knowledge and experience required:
* Degree in any discipline preferably in commerce /HR
* ‎5+ years relevant experience with good HR knowledge
* Should always be resourceful.
* Should be very good in communications both written and verbal.
* Should have documentation and analytical skills
* Good computer skills - ability to manage via computerized data

Ball Corporation is an Equal Opportunity Employer. We actively encourage
applications from everybody, regardless of gender, age, ethnicity, faith,
ability, or orientation.

When you join Ball you belong to a team of over ‎22,000 members worldwide. Our
products range from infinitely recyclable aluminum cans, cups, and aerosol
bottles, to aerospace solutions that enable our customers to have a deeper
understanding of our planet and the universe.

Each of us has a deep commitment to diversity and inclusion which is the
foundation of our culture of belonging. Everyone at Ball is making a
difference by doing what we love. Because what we create may change, but what
we will always make is a difference.

Please note the advertised job title might vary from the job title on the
contract due to local job title structure and global HR systems.

No agencies please.