Business Support Assistant G5, Regional Bureau in Cairo

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WFP celebrates and embraces diversity. It is committed to the principle of
equal employment opportunity for all its employees and encourages qualified
candidates to apply irrespective of race, colour, national origin, ethnic or
social background, genetic information, gender, gender identity and/or
expression, sexual orientation, religion or belief, HIV status or
disability.

TERMS AND CONDITIONS OF EMPLOYMENT

JOB TITLE:
Business Support Assistant

TYPE & LEVEL OF CONTRACT:
Fixed Term, GS-‎5

UNIT/DIVISION:
Multiple

DUTY STATION (City, Country):
Regional Bureau in Cairo (RBC), Cairo, Egypt

REPORT TO:
Head of Unit

DURATION OF CONTRACT:
‎1 year, renewable

Note: Egyptian nationals/citizens or candidates with valid Egyptian work
permit / residency are eligible to apply. This vacancy will also be used to
build a roster of qualified candidate at higher/lower grades and different
contract modalities within WFP Cairo.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian
agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need.
WFP's Regional Bureau for the Middle East and Northern Africa (RBC), based in
Cairo, Egypt, provides strategic guidance, policy/technical support and
direction to WFP operations and activities in ‎16 countries: Algeria, Armenia,
Egypt, Iran, Iraq, Jordan, Lebanon, Libya, Moldova, Morocco, State of
Palestine, Syria, Tunisia, Turkey, Ukraine and Yemen. These country offices
aim to assist roughly one-third of all of WFP's beneficiaries (approx. ‎30
million) in some of the most critical humanitarian emergencies of our time.
RBC is also active in the 'Changing Lives' side of WFP's mandate, helping
national governments and local communities improve nutrition, livelihoods,
school feeding, social protection, climate and disaster risk reduction and
other programmes that build resilience and support development.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people 's dreams
of a brighter future.
GLOBAL COMMUNITY
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will
continuously expose you to new ideas and perspectives.
How we deliver our mission in a deep respect for personal and cultural
differences and close collaboration between every member of our global team,
will certainly enrich your experience and knowledge on so many levels.
UNLIMITED POSSIBILITIES
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
LIFE-CHANGING EXPERIENCE
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you 're unlikely to find in
many other organizations.
Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8 &feature=youtu.be

JOB PURPOSE

The Business Support Assistant (BSA) works under the direct supervision of the
Head of the unit or the designated official and provides administrative and
standard business support services to the team to ensure that staff are
effectively supported in discharging their day-to-day duties.

KEY ACCOUNTABILITIES (not all-inclusive)

• Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.


• Respond to standard queries and provide timely and accurate guidance.


• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.


• Provide range of services, including coordinating for travels, event/workshop arrangements , logistic supports, vendor payments and facilitating new staff for office induction and request for equipment.


• Manage and maintain records and databases, to ensure information is organised and readily available for staff.


• Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.


• Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.


• Contribute to improvement of business procedures and processes.


• Collect and perform basic analysis of data to contribute to quality business information management.


• Provide guidance to junior colleagues in performing their duties.

The job responsibilities as set out above are not exhaustive and the post
holder may be required to carry out additional duties within reasonableness of
their level of skills and experience.

STANDARD MINIMUM QUALIFICATIONS

Education: University degree in business administration, social sciences,
arts, or related field.
Experience: Five or more years of progressively responsible work
experience in the relative business stream with experience in general
administrative work.

Knowledge & Skills:
* Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
* Excellence communication skill and ability to work with diverse stakeholders
* Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
* Ability to carry out basic data analysis and independently rectify problems requiring attention.
* Ability to monitor and record financial transactions.
* Good communication skills required to give and receive information and work with a variety of individuals.
* Ability to maintain confidentiality.

Language: Fluency in both English and Arabic is required.

DEADLINE FOR APPLICATIONS

Deadline to apply for this position is Tuesday, ‎23 May ‎2023 (‎11:59 PM Cairo
Time).

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WFP has a zero-tolerance approach to conduct such as fraud, sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to WFP 's
standards of conduct and will therefore undergo rigorous background
verification internally or through third parties. Selected candidates will
also be required to provide additional information as part of the verification
exercise. Misrepresentation of information provided during the recruitment
process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process
including at the offer stage. Any requests for payment should be refused and
reported to local law enforcement authorities for appropriate action.