Would you like to join an international team working to improve the future of
healthcare? Do you want to enhance the lives of millions of people? Grifols is
a global healthcare company that since ‎1909 has been working to improve the
health and well-being of people around the world. We are leaders in plasma-
derived medicines and transfusion medicine and develop, produce and market
innovative medicines, solutions and services in more than ‎110 countries and
regions.

Job objective:
Assisting with the day-to-day operations for office by doing clerical tasks
such as filing paperwork, answering phone calls, preparing documents for
meetings, managing the meetings` reservations, in addition to handling travel
arrangements. Responsible for providing administrative support to ensure
efficient operation of the office. Supports
managers and employees through a variety of administrative tasks

Environment:
Internal: Management Team and rest of the Departments
External: GEPD Office, Visitors Vendors and Suppliers.

Key responsibility:
‎1) Front Desk Tasks:
* Provide general support to visitors to ensure their seamless and positive experience and decide
if they should be able to meet with executives.
* Answer and direct phone calls, Maintain contact lists.
* Maintain supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt
of supplies for
the corporate office.
‎2) Admin Tasks:
* Organize and schedule appointments and meetings, by being responsible for the meeting rooms
reservation system of GEPD corporate office.
* Write and edit documents from letters to reports and preparing requested presentations.
* Produce and distribute correspondence memos, letters, faxes, forms, and reports.
* Carry out administrative duties such as filing, typing, copying, binding, scanning, as needed.
* Organize and maintain the office Electronic and manual filing systems, with high
confidentiality.
* Responsible for dealing with the telecom company in terms of executing all related duties as
activating, and delivering the SIM cards to newly hired employees, overseeing
budgeting,
reporting, revising, and proceeding in invoice payments.
‎3) Travel Arrangements Tasks:
* Arrange travel trips by acting as a point of contact for the foreigners in terms of preparing and easily executing visits' agendas.
* Assists in making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Academic experience required:
Bachelor 's Degree in related fields

Professional experience required:
Typically requires a minimum of ‎3-‎5 years of related experience in
Administrative Work.

Computing skills:
Proficiency in all Microsoft Office applications.

Personal skills:
* Outstanding Verbal and Written Communication Skills.
* Excellent Time Management Skills.
* Attention to detail and Problem-Solving Skills
* Ability to Multi-task.
* Strong organizational and planning skills.

Languages:
Written and spoken English and Arabic.

LI-LS1

Location: EMEA : Egypt : Egypt : EGTOLIP - Tolip El Narges-New
Cairo

Learn more about Grifols