Administative Assistant - Strategy & CEO Support Office

The Company:

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we
continue to move closer towards our vision to be among the top ‎20
telecommunications companies in the world by ‎2020.
We are a dynamic global telecommunications player operating in ‎17 countries
across the Middle East, North Africa (MENA) and Asia. We cover a population of
more than half a billion people and serve more than ‎68 million customers.
In Kuwait, we employ approximately ‎1,000 talented people, all of whom are
driving Ooredoo to be the number one choice for world-class communications
services in Kuwait. In the face of intensifying competition, increasingly
sophisticated technology and rising customer expectations, nothing is more
important to our success than our team - and it's a team that you can be part
of.
Ooredoo's future is bright, and you can be part of our ongoing success.
The Role:

Providing complete administrative and secretarial duties including office
management, time management, administrative duties and first point of contact
interface with callers.
Key Accountabilities and Activities:

• Provide administrative/secretarial service to Division Director, routing callers / correspondence as necessary and taking initiative in drafting. Complete replies where appropriate to ensure that all matters are dealt with efficiently / appropriately.


• Perform as the central person for both internal and external visitors, whose purpose it is to contact the director's office, ensuring that only those with valid reasons may do so.


• Coordinate and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects.


• Maintain records/files, replenishes stationery and arrange servicing of office equipment to ensure the Division Director can function effectively and with minimum disruption.


• Performing complex administrative duties including, but not limited to, word processing, minutes taking, report writing in addition to other clerical duties like filing, faxing and copying.


• Make travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of department time


• Provide a time management/diary service for the Division Director to ensure effective use of time and attendance at all meeting at the appointed times.


• Make arrangements for meetings, including booking venue, ensuring all participants are aware of timing and adequate supplies of stationary are available.


• Observe and apply strict level of confidentiality and discretion in all matters related to work performance and in providing services for the administration of departmental operations.


• Takes initiative to identify and deal with problems and issues that arise to ensure smooth running of the department as a whole and as per agreement with Division Director.


• Establish, maintain & revise filing and record keeping system of all documentation. Classify, sort & file correspondence and other documentation.


• Proactively take responsibility for self improvement by staying well-informed of developments, knowledge and innovations in relevant field of expertise.


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  Other duties as directed by supervisor or other superiors.
  Qualifications:
  

  
  


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  ‎2 years Diploma

  
  


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  Successfully completed a secretarial vocational training course(s)
  Other Information:
  

  
  


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  ‎3+ years experience in a related field

  
  


• Good command of both written and verbal Arabic and English


• Good knowledge of MS Office applications like Excel, Word etc.


• Competent in office automation tools i.e. PC, fax, typewriter
  Note: you will be required to attach the following:

‎1. Resume / cv