Senior Representative, Government Relations

The Company:

Ooredoo is an organisation on the move. Thanks to our dedicated employees, we
continue to move closer towards our vision to be among the top ‎20
telecommunications companies in the world by ‎2020.
We are a dynamic global telecommunications player operating in ‎17 countries
across the Middle East, North Africa (MENA) and Asia. We cover a population of
more than half a billion people and serve more than ‎68 million customers.
In Kuwait, we employ approximately ‎1,000 talented people, all of whom are
driving Ooredoo to be the number one choice for world-class communications
services in Kuwait. In the face of intensifying competition, increasingly
sophisticated technology and rising customer expectations, nothing is more
important to our success than our team - and it's a team that you can be part
of.
Ooredoo's future is bright, and you can be part of our ongoing success.
The Purpose:

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  Act as an administrative assistant and working on providing a complete secretarial/clerical services including office management, correspondence and clerical responsibilities.
  Key Accountabilities & Activities:
  

  
  


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  Manage timely renewal for all gate passes (permanent & temporary) for contractors, subcontractors, and maintenance teams and following them ‎24/‎7.

  
  


• Preparing all the required documents (civil id, car book, passport copy), typing the letters and get it signed by Wataniya managers for all access requests.


• Regular follow up with Admin & ministries/authorities (including site visits) for the access requests and capture/update the access issue registers with all access issues.


• Maintain all access letter forms, templates, requirements for the ministries/authorities & owners and saving them in separate folder.


• Maintain records/files, replenishes stationery and arranges servicing of office equipment to ensure the department staff can function effectively and with minimum disruption.


• Delivering the company's letters and mail to all private and governmental bodies and following them to process the needful.


• Apply and follow up for all Ooredoo Licenses in all Ministries.


• Prepare and apply the required document to renew the employee residency.


• Keeping and following all Admin & the company papers and correspondences to ensure delivering them to the exact receiver in accurate time to avoid any mistake or delay.


• Insure to collect data and prepare forms for social security to confirm the number of Kuwaiti staff registered with the Company, under directions of Human Resources for the purpose of obtaining clearance certificates for submission to the Ministry of Labour.


• Executing all orders from top management and helping them and all other senior employees in fulfilling their needs and business requirements.


• Taking care of the company's guests from the moment of arrival till their departure.


• Achieving and accomplishing all tasks given by project managers to ensure success to such missions.


• Observe and apply strict level of confidentiality and discretion in all matters related to work performance and in providing services for the administration of departmental operations.


• Establish, maintain & revise filing and record keeping system of all documentation. Classify, sort & file correspondence and other documentation.


• Proactively take responsibility for self improvement by staying well-informed of developments, knowledge and innovations in relevant field of expertise.


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  Other duties as directed by supervisor or other superiors.
  Requirements:
  

  
  


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  Good command of both written and verbal Arabic and English

  
  


• Good knowledge of MS Office applications like Excel, Word etc.


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  Competent in office automation tools i.e. PC, fax, typewriter
  Qualifications:
  

  
  


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  High School Graduate
  Note: you will be required to attach the following:

  
  

‎1. Resume / cv