Deadline for Submission of CV: January 2, 2024
Note: Only Shortlisted Candidates will be contacted
Job Title: Part-time Events Coordinator
College/ Office: Office of International Academic Affairs
The following statements are intended to describe the general nature and
level of work being performed. They are not intended to be construed as an
exhaustive list of all responsibilities, duties, and skills required of
personnel so qualified.
SUMMARY OF FUNCTIONS:
The Event Coordinator for the Office of International Academic Affairs is
responsible for every aspect of events held by the office. They should be
well-organized with excellent attention to detail and communication skills
that are vital in this role. They will act as a leader, planner, organizer and
guides for events and activities held by the office. The goal of the Event
Coordinator is to organize and successfully complete remarkable events that
will ensure the satisfaction and benefit of the participants.
ESSENTIAL DUTIES & RESPONSIBILITIES:
* Planning, organizing, executing and overseeing the office's events held virtually and/or in-person (off-campus/on-campus).
* Liaise and coordinate with colleges, offices, vendors, and stakeholders of the events to ensure successful completion.
* Maintain and document event budgets, expense records, and resources.
* Conduct final satisfaction surveys and/or completion reports necessary.
* Lead tours on campus and around famous UAE cities.
* Provide advice and assistance to international students about academic and student life in the UAE.
* Accompany international students to/from the airport and between locations, if required.
QUALIFICATIONS & EXPERIENCE:
* Significant experience in event planning, organization and execution.
* Outstanding resources, logistics and vendor management skills.
* In-depth knowledge of AU's structure, systems and procedures relevant to students and external visitors.
* In-depth knowledge of the UAE and touristic locations relevant to international guests and/or students.
KNOWLEDGE & SKILLS:
* Creative and innovative thinkers who have successfully managed and executed events.
* Good teamwork and time management skills.
* Excellent communication, writing and oral presentation skills.
* Well-organized with excellent multi-tasking abilities.
* Sophisticated communication skills and be able to foster collaborative relationships with colleges and units across campus and with the public, domestically and internationally.
* Great sense of responsibility and accountability in leadership positions.
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