Job Title: Manager - Stores (Raw & Packaging Materials) Division: Supply Chain
- Warehouse Country: UNITED ARAB EMIRATES Work Location: UAE (RAK head office)
Job Type: Manager Employment Type: Full Time Employment (Un-limited Contract)
Job Description:* * Purpose: The Manager - Maintain RM (API, Excipients
& Hazardous) & PM (Primary, Secondary & Printed Packaging Materials storage
and issuance in the warehouses. Ensure workplace health, safety, GSP & GMP
requirements are met and take responsibility for the security of the building
and stock while monitoring inventory levels according to the company. Performs
effective materials management and compliance of federal, state, and
international Ministry of Health (MOH) standards. Key responsibilities &
Accountability: Operations Management • Accountable for cGMP compliance of
various SOPs, maintaining Good Warehousing Practices, validation schedules as
per set standards & compliance • Performs stock verification, cycle counting
and inventory taking as per the requirements. Stock accuracy is one of the
responsibilities and any stock discrepancy must be reported to the manger with
justification • Performs stock verification, cycle counting and inventory
taking as per the requirements. Stock accuracy is one of the responsibilities
and any stock discrepancy must be reported to the manger with justification •
Support in ordering of raw and packaging materials required from the planning
department in timely manner. • Compares actual stock levels and system
inventory report to avoid any misleading • Check and keep stock of the
material for production and packaging departments. • Prepare receiving Report
of the materials and ensure all the materials are stored in orderly way and as
per the written procedure (SOP). • Ensure that materials are quarantined,
tested, and released as per the written procedure and stored accordingly. •
Responsible for the safety aspect of the staff and to ensure that only
approved procedures are followed, Implements of health and safety (EHS)
procedures within the warehouse for the security of stock, people and other
infrastructure. • Control the personnel movement in/out to the restricted
areas. Printed Packaging material store, Rejected store, cold store. •
Communicate with Purchase Department for any issues related to Release of LPO
or inbound delivery quantity entry wrong. • Prints temperature & RH trends
related to site of work & follows up with HVAC Department to handle alarms &
deviations • Generates reports for near expiry, slow moving & obsolete items
to liquefy them and avoid disposals. • Issue (Material Issue Voucher) for the
batch after checking against Daily dispensing plan or dispensing sheet. •
Responsible to provide training to new store staff. • Work on Ample logic
system for any CAPA, Deviation & Change control required Maintains the
required documents, records, and files them securely. • Update raw & packaging
materials locations on the system according to information collected by store
staffs. • Monitors different storage conditions and assure that materials are
stored properly • To co-ordinate with other department related to daily
activities like Production / QC / QA / Engineering etc. • To interact with
different department and external agencies / vendors for technical matters as
per the need of the business • Performs physical stock taking on a perpetual
basis and ensure stock accuracy • Ensure proper evaluation and improve the
technical and administrative system followed in the department • To ensure the
products are produced and stored according to the appropriate documentation in
order to obtain the required quality standards • Supervise stacking and
storage of goods and maintain safety measures to preserve goods. Ensure safe
material movement from warehouse /loading and securing in the truck/container
• Revises overdue SOPs & update them as per current practice. Ensures
compliance of SOP's related to stores • Make sure the availability of required
space within warehouse for the storage of quarantined & released materials. •
Makes necessary arrangement within warehouse for the management of sensitive
items and Controlled items. • Pro er distribution of manpower and available
resources as er requirement in all areas • Responsible for any other job
allocated by the Department Head People Management • Ensure that the required
initial and continuing training of the department personnel is carried out and
adapted according to the needs of the Organization in coordination with HR and
training • Define an optimum organization structure for the function, so that
resources are optimally utilized and communications can be executed in an
efficient manner. • Review and ensure that operational and administrative
practices, policies and procedures across the division are being followed by
all employees Qualifications: - Education • 4 years Bachelor's degree in
Pharmacy or Supply Chain Management or Business Administration or any other
related field. - Experience: • At least 10 years' experience in Supply Chain
in Pharmaceutical / Medical industry • Knowledge of best practices, business
processes and modern warehousing systems • Insightful understanding of
Regulatory, Quality, Compliance requirements for Pharmaceutical industry •
Fluency in English is mandatory • Strong record-keeping and documentation
skills. • Proficient in MS office, strong in MS XL & related tools for
analysis - Training: Key Competencies: • In terms of competency you are highly
result oriented with strong sense of accountability & ownership. • You must
have excellent understanding of Pharmaceutical Business, must be able to work
under pressure, plan departmental workload effectively and delegate. • Must
possess strong time management skills • Motivated and highly organized
professional and should be able to juggle competing priorities. • High level
of integrity and professionalism and ability to build collaboration with
various Department Heads • Strong Leadership and managerial skills, able to
motivate, influence and build effective team. • Proficient at creating and
communicating a clear vision among team members effectively aligning resources
and activities to achieve functional area and/or organizational goals. •
Strong communication, interpersonal, presentation and decision skills required
Technical Competencies: