Medical Affairs- Associate

Job Title: Medical Affairs- Associate Division: MEDICAL AFFAIRS Country:
UNITED ARAB EMIRATES Work Location: UAE (RAK head office) Job Type: MA
Associate Employment Type: Full Time Employment (Limited Contract) Job
Description:* * Purpose: • The role holder is responsible for full
administrative and secretarial support in the department. Responsible for the
day-to-day tasks and ensures that the highest standards of administrative
processes and corporate governance. • Arrange and coordinate the collection of
information, documentation and compile into submissions. Follow up requested
documents from different departments to fulfill dossier compilation and
queries raised by different health authorities. Establish filling system, and
record keeping. Accountable for all coordination tasks between the department
and cross-functional departments. Key responsibilities & Accountability: Key
Responsibilities & Key Result Areas • Assist the Head in all activities as per
needs and conducting follow-ups (e.g.: correspondences, presentations,
meetings, trainings, schedules, etc.) • Arrange for the business trips of all
Medical Colleagues in the department. • Produces information by transcribing,
formatting, inputting, editing, retrieving, copying, and transmitting text,
data, and graphics. • Enhances effectiveness by providing information
management support. • Organizes work by reading and routing correspondence;
collecting information; and initiating telecommunications. • Manages
department schedule by maintaining calendars for department personnel and
arranging meetings, conferences, teleconferences, and travel. • Prepare report
for the monthly overtime. • Prepares monthly attendance for the Contractual
employees in Medical & Regulatory Affairs Department. • Prepares monthly
reports by collecting information. • Arranges leaflets as per the request of
Regulatory Affairs pharmacist's for different countries and for R&D Staff for
their Samples. • Arranges couriers as per request from the department. •
Maintains office supplies inventory by checking stock to determine inventory
level; anticipating needed supplies; placing and expediting orders for
supplies. • Prepares or update Job Description & Organogram as per the request
by the Department. • Prepares purchase requisitions, store requisitions and
supermarket requisitions as per requests. • Secures information by completing
database backups. • Arrange Staffing Requisition for Medical & Regulatory
Affairs as per requirement. Core Competency • In terms of competency you are
highly result oriented with strong sense of accountability & ownership. •
Ability to prioritize, multi-task and work effectively under pressure to meet
deadlines. • Good communication, interpersonal and collaboration skills. •
Must be organized, self-motivated to learn new learnings and implement them at
workplace • Must be able to work in a cross-functional environment interacting
with other internal and external departments Qualifications: - Education • ‎4
years Bachelor Degree in Pharmacy / any equivalent field. - Experience: At
least ‎2-‎4 years' experience in similar organization in pharma / Health care /
Medical Industry. - Training: Key Competencies: • Good in communicative
English (communicating, writing and speaking) is mandatory & Arabic as
advantage. • Excellent in MS Office (MS Excel and MS Word, etc.). • Proven
experience of producing correspondence and documents. • Good Knowledge of
relevant software applications such as spreadsheets, word processing, and
database management. • Knowledge of administrative and clerical procedures.
Priority to UAE Nationals Technical Competencies: