Executive Assistant - Dubai

Specific Responsibilities
The Executive Assistant (EA) provides project and business administration
support to the consulting team in all aspects of the project process
including: document preparation and management, scheduling and planning of
meetings, timesheet management, expense reporting, correspondence and file
management. An integral part of an EA's role is problem-solving within the
consulting execution and administrative process.

Specific Responsibilities Include:
* Formatting, editing, proofreading, preparing and transmitting client deliverables.
* Keeping up to date records and tracking of the Business development of the whole consulting team.
* Maintaining Partner and Principal inboxes, scheduling meetings and managing diaries.
* Preparing travel itineraries and any necessary documentation such as visas for the consultant.
* Supporting the consulting team with account management and client relationship building, including consultant expenses, client invoices/receivables and other financial reports.
* Creating and maintaining an efficient file management and follow-up system in an organized process.
* Maintaining client and candidate communications through scheduling and prioritizing telephone and email
communication.
* Professionally building strong relationships and good rapport with clients.
* Maintaining the accuracy, quality and integrity of all consultancy and client information in the company database.
* Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
* Maintaining client, candidate and company-wide confidentiality.
* Contributing to the team and office by providing reception relief and back-up assistance to other EAs.

The Person

The successful EA candidate will have:

• High school education required, college degree desired.


• At least five years of administrative experience in roles requiring strong project coordination.


• Demonstrate a business acumen and financial awareness.


• Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus.


• Advanced level and user in Microsoft PowerPoint


• Excellent communication skills: verbal, written and listening.


• Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.


• Professional services experience, a plus

External and internal awareness:

• Maintains personal contacts across the internal organization and appropriately shares information.


• Addresses business process issues proactively with other areas, as necessary.

Analytical Thinking:

• Develops frameworks to assure that "pros" and "cons" are evaluated, key issues are identified and detailed analysis is synthesized.

Creative Thinking:

• Sets a personal example of seeking out new and better ways of doing things.


• Stays open to new ideas and approaches.


• Generates new ideas.

Client Orientation:
* Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues.

Self-confidence and determination:

• Manages most situations in a calm, steady, "can-do" manner.


• Demonstrates self-confidence; resilient.


• Demonstrates a focus on results over time; resourceful, tenacious.

Relationship building:
* Takes the time to maintain relationships and create new ones.

Driving results:

• Manages projects, activities and resources according to consulting and team strategy effectively.


• Sets priorities and reviews progress against goals regularly.


• Multitasks effectively and efficiently.

Best practice perspective:

• Seeks to adopt best practices to increase effectiveness and organization competitiveness.


• Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships.


• Possesses strong personal commitment to quality standards and meeting quality expectations.


• Gives constructive feedback and recommends suggestions for improvement, where appropriate.

Organizational buy-in:

• Generates enthusiasm for Company strategies and key initiatives.


• Energizes others with whom he/she is in regular contact.


• Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations.


• Strong team player.


• Maintains composure in fast-paced, rapidly changing environment.


• Displays appropriate sense of humor in the workplace.


• Flexible to work overtime when needed.

Tiger is B Corp Certified. We are part of a global movement of businesses
committed to improving social and environmental conditions around the world.